Office Engineer

1. Billing Documentation:
*Prepare and review project billing documentation, including invoices, progress reports, and cost estimates.
* Collaborate with project managers and finance teams to ensure accurate and timely billing processes.
* Track and document project expenses, ensuring compliance with contractual agreements and client requirements.
* Resolve billing discrepancies and issues in a timely manner.
2. Bidding Documentation
* Assist in the preparation of comprehensive bid packages, including technical proposals, cost estimates, and project schedules.
* Coordinate with project managers, estimators, and other relevant stakeholders to gather essential information for bid submissions.
* Research and analyze bid requirements, ensuring compliance with client specifications and industry regulations.
* Maintain a comprehensive database of bid-related documents and track bid submissions.
3. Project Record Keeping
* Establish and maintain organized project records, including contracts, change orders, and correspondence.
* Work closely with project teams to gather relevant information for documentation and reporting purposes.
* Ensure that project documentation is complete, accurate, and up-to-date throughout the project lifecycle.
4. Communication and Collaboration
* Collaborate with various departments, including project management, finance, and legal, to gather information for billing and bidding activities.
* Communicate effectively with clients, subcontractors, and internal teams to address inquiries and resolve issues related to billing and bidding.
5. Quality Assurance
* Conduct regular reviews of billing and bidding documentation to ensure accuracy and compliance with company standards and client requirements.
* Implement improvements to streamline processes and enhance the efficiency of billing and bidding activities.