Leading multinational company Career growth and opportunities About Our Client Our client is a leading multinational FMCG company providing food products globally.
Job Description Office Management: Provide daily general office support to ensure the office functions efficiently, e.g., office cleanliness, equipment in working order, etc. Monitor and re-stock of pantry, first aid box, company collaterals and office supplies (e.g., stationary, envelopes, pens, notebooks, etc). Check that all office equipment, including printers/copy machines and pantry appliances, are in good working order and work with vendors as needed. Provide support, as needed, in the onboarding process for new employees, including setting up workspaces, IT equipment, and necessary resources, e.g., email, business cards for employees. Support off-boarding of employees. Update office phone list. Assist in the management of company vehicles (e.g., building parking, road taxes, car registration, car insurance, petrol cards). Assist in the arrangements for meetings and employee events (e.g., townhalls, year-end/Christmas celebration, etc.), including room setup, IT requirements, and catering needs, as required. Manage Company corporate mobile phone plan including requests, cancellations, and support on the corporate mobile plan renewal. Supervise Security and Housekeeping personnel (Contractual, Project-based). Support on Car Service Management Petty Cash Management and Custodian Facilities Management: Support in ensuring the physical condition of the office space regarding cleanliness, safety, and functionality. Coordinate with vendors and supervise any office repairs, maintenance, or approved enhancements. Provide office access passes (photo and physical cards) for employees and guests, as applicable and liaise with building management, if necessary. Access Cards and control management Asset management Locker management Support in emergency response procedures, fire drills, and compliance with building codes and regulations. Assist in the dissemination of announcements from building management, e.g., House Rules, Rental, Parking, etc. Support office fire drills as fire marshal. Vendor Management: Purchasing of office supplies, equipment, software/hardware needs, etc. Liaise with Finance team to secure asset tags and preparing POs on SAP. Accreditation of New Vendors related to CSG concerns. Keep proper records of vendor contracts, terms, pricing and contract expiration dates and support renewals or new contracts as needed. Support in assessment of vendor performance and take follow-up actions. Support in the tracking of department's expenditure and budget, and highlight discrepancy, over-spending and propose seek cost-saving opportunities. Maintain and manage databases for all CSG related payables/ invoices Request for Payment (RFPs) management - SSC Coordination for timely payment processing of all CSG related payables. Manage concerns and ensure timely payment on utilities and other services, e.g., Ayala Land Inc., Smart, Lane Archive, OSLAI, EGSI, Royal Security, PhilData, Petron, PLDT, etc. Other responsibilities or projects may be assigned as needed. The Successful Applicant Diploma in Business Administration or related studies. Experience in multinational company. Possess at least 5 years of administrative experience. Analytical, articulate, and comfortable working with all levels of the organization. Excellent communication skills Possessing ability to manage multiple tasks through effective time management. Ability to work with a variety of different cultures, will be integral to succeed in this role. Person will have to be detail-oriented with excellent problem-solving abilities. Self-motivated, responsible & can work independently as well as collaboratively. Ability to multitask and prioritize daily workload. High flexibility, proactive, strong sense of integrity and high learning agility. Proficient in Microsoft Office applications (i.e., Excel, Word and Powerpoint) Ability to manage and use meeting equipment e.g., zooms, teams, video conferences. Knowledge of SAP is an advantage. What's on Offer Opportunity to work in a multinational and multicultural environment.
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Danica Mae Abante
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