Duties and Responsibilities:
• Completes a broad variety of administrative tasks for the Chairman including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the Chairman's schedule is followed and respected. Provides "gatekeeper" role, creating win-win situations for direct access to the Chairman's time and office.
• Communicates directly, and on behalf of the Chairman, with Board members, team members, and others on a variety of matters.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Chairman's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management and staff.
• Works closely and effectively with the Chairman to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the Chairman updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chairman's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Organizes events that bolster camaraderie within the organization.
• Assists the Chairman with responsibilities inside and outside of the company and country.
Skill Requirements:
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including team leaders, members and staff, board members, external partners and customers.
• Expert level written and verbal communication skills.
• Knowledgeable in Finance, cash management and banking transactions
• Knowledgeable in legal matters and contracts
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Strong time management managerial and administrative skills.
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Experience and interest in internal and external communications
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat
Educational Requirements:
· Bachelor's degree in finance, Law, Legal or related course.
· Masters in business administration or law degree is an advantage.
· Latin honors is a plus
· CPA
Experience Requirements:
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives.
• Must have at least 3 years' experience in an officer/managerial role
• Must have at least 3 years' experience in a managing people
Job Highlights
• Performance Appraisal (Yearly Increase), Incentives, Bonuses
• HMO with Dental (Medicard)
• 12 Days VL and 12 Days SL