JR. Executive Assistant to support our executive team.
You will manage mostly business related tasks for the team such as creating reports, organizing travel and
accommodation, taking minutes, and other organizational tasks.
To do this role
properly you should have a detailed understanding of the full Microsoft Office suite,
be extremely fast at solving problems and have experience as an executive or
administration assistant in the past.
- Prepares authorization letters, and other documents.
- Answers phones and routing calls to the correct person or taking messages.
- Files and retrieves corporate records, documents, and reports.
- Prepares for meetings and Vice President meeting agenda
- Accurately records minutes from meetings.
- Greets visitors and deciding if they should be able to meet with executives.
- Expertise with various software and MS Office
- Reads and analyzes incoming memos, submissions, and distributing them as
needed.
- Incharge in product sourcing and research
- Incharge in Company Registration (SEC, IPO & FDA)
- Maintain confidentiality of information of all times.
- Provides general administrative support.
- Conserves executive's time by reading, researching, and routing
correspondence; drafting letters and documents; collecting and analyzing
information; and initiating telecommunications.
- Prepares reports by collecting and analyzing information.
- Provides historical reference by developing and utilizing filing and retrieval
systems and recording meeting discussions.
- Maintains office supplies inventory by checking stock to determine inventory
level; anticipating needed supplies; evaluating new office products; placing
and expediting orders for supplies; and verifying receipt of supplies.
- Contributes to team effort by accomplishing related results as needed
- Perform other job responsibilities and duties as assigned by immediate
superior.
**_Must be willing to work onsite at One Corporate Centre Julia Vargas Ave. Ortigas Pasig_**
**Job Types**: Full-time, Permanent
Pay: Php23,000.00 - Php28,000.00 per month
**Benefits**:
- Company Christmas gift
- Employee discount
Schedule:
- 8 hour shift
- Day shift
- Overtime
Supplemental Pay:
- 13th month salary
- Overtime pay
Ability to commute/relocate:
- Ortigas Pasig: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Executive Assistant: 1 year (required)
**Language**:
- English (required)