I. OVERVIEWV, ROLES & RESPONSIBILITIES, REQUIREMENTS
The Internal Auditor compares physical inventory (selling items) with inventory records to ensure the numbers match. She is responsible in counting the current stock quantities, reviewing inventory records, and document and report any discrepancies between the two.
This position reports directly to the Managing Director of the Company. This position cooperates with the other departments as may be required from time to time and as may be necessary to execute his/her responsibilities in a timely and sufficient manner. Furthermore, this position is expected to observe the policies and procedures, security measures and work guidelines, as well as lawful directions given by TSI's management and persons in authority.
Role & Environment
-Maintains a collaborative working relationship with other department leaders and the management for the planning and execution of audit procedures and strategies in line with the company's standards. The Inventory Auditor is expected to execute full compliance with company standards especially in audit procedures in the following areas:
-Company's fixed assets such as equipment, machineries, furniture, computers, mobile phones, and other assets.
Supplies maintained in all Terry's establishments such as but not limited to office supplies, warehouse supplies, store supplies, dining supplies, kitchen supplies,
-The Inventory Auditor is responsible to ensure all audit procedures run accurately and in accordance with the company's philosophy and values.
-Develops and implement inventory audit procedures, strategies, and initiatives aligned with the overall business strategy.
Specific Job Duties:
The primary job responsibilities of the Internal Auditor include, but are not limited to:
-Audit current manual and/or SOPs maintained by the department heads/OICs and suggest any necessary improvements.
Maintain and audit record & listing of fixed assets and all selling inventory items of the company.
-Understand the consumption of supplies and suggest cost savings. Ensure all the supporting documents related to the acquisition and disposal of assets are complete
-Investigate and report any mis-consumption and/or mismanagement supplies such as but not limited to:
-Office supplies (e.g. excessive printing, using supplies for personal consumption, etc.)
-Kitchen and Dining supplies (e.g. ingredients, cutleries, take out containers, etc.)
-Store supplies (e.g. paper bags, packaging materials, etc.)
-Develop and maintain a detailed master list of all fixed assets and supplies being audited.
-Conduct inventory count of the company's assets regularly.
-Ensure inventory count and inventory record tallies.
-Determine, if there is any, and investigate the discrepancy of the company's assets from the physical count against the record.
-Provide audit report to the management regularly.
-Streamline the process of acquisition, storage, consumption and/or disposal of assets and supplies.
-Educate employees to improve fixed assets and supplies' cost savings.
-Responsible for counting all physical inventory (non-selling items such as supplies, equipment, marketing collaterals, etc.), generating department audit reports, reconciling computer data with the physical counts taken and reporting on errors found.
-Works with each department/department heads to suggest ways to reduce errors in inventory accuracy.
-Performs inventory audits of paperwork and data entry at the receiving dock, each department transfer area and any of the outbound areas, such as shipping or layaway.
-Assists with general tasks in the stockroom and in departments within the store.
-Reviews daily sales reports and negative inventory reports to locate discrepancies in data.
-Communicates on a regular basis with procurement and accounting team.
