Position: HR Coordinator Department: People, In-Market
Employment Type: Full-time, Permanent, Exempt
Role Overview The HR Coordinator provides essential administrative and overall support to the HR team, enhancing the efficiency of employee services. This role involves supporting various HR functions, including event coordination, basic reporting, general administrative tasks, communication, and addressing basic employee inquiries regarding HR policies and programs.
Key Responsibilities Database Management and Administration - Maintain and update HR databases, documents, and materials.
- Help organize and prepare for new hires, including scheduling orientation, monitoring onboarding requirements, and coordinating ID creation or other administrative tasks as needed.
- Perform routine tasks such as filing, scanning, and archiving to ensure compliance with record retention policies.
- Work with People Teams to update and manage employee information changes.
Event Coordination - Assist with scheduling and managing calendars.
- Distribute employee communications and reminders as needed (e.g., requests, follow-ups).
- Support program delivery and execution, including coordinating with employees, sending invitations, and managing participant information.
- Collaborate with administrative staff and external vendors for event logistics, including accreditation and payments for company events and training programs.
Benefits Administration - Handle enrolments, updates to data/beneficiaries, changes in civil status, and employee terminations with relevant government agencies.
- Manage SSS benefits, including sickness, maternity, disability, retirement, and funeral benefits, as well as loan applications and disbursements.
- Oversee HDMF benefits such as membership coverage, multi-purpose loans, and calamity loans.
- Track leave not covered by GSM, such as Solo Parent Leave and Victims of Violence against Women and Their Children.
- Coordinate with Finance and Accounting for employee loan deductions.
- Assist employees with any issues related to claims.
Additional Duties - Address basic inquiries about HR guidelines, processes, and policies.
- Perform other tasks as needed for the role.
Travel Requirements: None
About the Team The People function is responsible for recruiting, supporting, and developing the Firm's personnel, including Partners, Lawyers, and Business Services staff. This team collaborates closely with the Firms leadership to implement the people strategy, focusing on collaboration, excellence, and inclusivity. Key areas include:
- Talent Management
- Recruitment & Mobility
- Diversity & Inclusion
- Leadership & Learning
- Careers & Performance
- Partner Services
- Total Rewards
Reporting Line - Reports to: HR Business Partner
- Direct Reports: None
- Key Relationships: People COEs
Candidate Profile Technical Skills, Qualifications, and Experience - Bachelors degree in Human Resources, Psychology, Business, or a related field.
- Basic understanding of HR functions and mandatory benefits.
- Good communication skills, both written and verbal, with clarity when interacting with teams, People COEs, and employees.
- Strong attention to detail.
- Service-oriented with a facilitative approach.
- Proficient in Microsoft Word, Excel, and PowerPoint.
Personal Qualities Know-how - Capable of handling diverse tasks with agility and analytical ability.
Dedication - Committed to high standards of integrity and quality.
- Proactive, responsible, and self-reliant in work progress.
- Hardworking with an understanding of client needs.
- Maintains composure in challenging situations.
Personal Impact - Creates a positive impression and fosters collaborative relationships.
- Negotiates effectively and demonstrates good judgment.
- Builds and nurtures productive professional networks.
- Establishes strong relationships and influences senior management.
Humanity - Shows respect and earns respect through transparency.
- Demonstrates genuine care for others and handles sensitive issues with discretion.