Hr Assistant

GENERAL: Contributes to the accomplishment of Human Resources practices and objectives that will provide an employee-oriented, high performance culture that emphasizes empowerment, quality, productivity and standards, goal attainment, and the recruitment and ongoing development of a superior workforce.Assists with the administration of the day-to-day operations of the Human Resources functions and duties. DUTIES AND RESPONSIBILITIES:2.1 Recruitment2.1.1Receives, processes and maintains file of employee requisition from other departments. Verifies and checks manpower level requirement as needed.2.1.2Advertises employee job openings. Writes newspaper classified ads and posts ads on the Internet in places appropriate to the open position including job boards, college career services offices, professional associations, and on the company's Web site.2.1.3Collects, reviews and screens all employment applications short lists, schedules examination, interview or trade test and coordinates to hiring manager and recruitment process of the selected applicant.2.1.4Monitors the recruitment process; updates and maintains monitoring report.2.1.5Coordinates and prepares request of pre-employment medical examination.2.1.6Receives employment requirements and monitors completion of submission. Prepares and establish new 201 Personnel Folder File. 2.1.7Prepares the Employment Contract and Personnel Action Notice for newly hired employees and seeks approval. 2.1.8Briefs newly hired employee about company policies and procedures, facilities and organization. 2.2 Training & Development2.2.1Researches on trainings or seminars that will cater employee performance development and benefit to company operations. Prepares proposal for the approval of the Management including budget proposal.2.2.2Coordinates with government or private entities regarding trainings/seminars, schedule and their proposals. Requests and reviews module if necessary.2.2.3Prepares monthly schedule of trainings or seminar.2.2.4Schedules participants into training or seminar sessions.2.2.5Handles and coordinates transportation, accommodation, seminar fees and others for the participants if necessary.2.2.6Liaises on scheduled seminars or trainings and prepares for the requirements, materials and others needed for the training.2.2.7Tracks participants and training records. Encodes training records in the Management System and maintains a file. 2.2.8Seeks yearly requests of seminars or trainings from all departments; prepares annual proposal for submission to the Management. 2.3Benefits and Welfare2.3.1Conducts benefit orientations and other benefit training, as needed.2.3.2Processes applications of identification numbers and updates of employees' records to government sections (SSS, HDMF, PHIC and BIR).2.3.3Liaise and provides assistance to employees in regards to benefit claims, loans, medical assistance, issues and concerns with government sections.2.3.4Prepares monthly report of Premiums and Loans of SSS, HDMF and PHIC.2.3.5Reconciles monthly billing statements or reports against payroll deductions if necessary.2.3.6Reports newly-hired, separated and non-earning personnel to government sections on a monthly basis.2.3.7Monitors availed Service Incentive Leave (SIL) and prepares necessary document for processing of payroll or payment of unused SIL. 2.3.8Prepares monthly report on availment of government mandated benefits for the Management and Finance.2.3.9Coordinates and seeks financial assistance or voluntary contributions from co-employees and company for an employee due to illness or death in family2.4Information System2.4.1Encodes and updates all information pertaining to the employees in the Human Resources Management System.2.4.2Handles 201 Personnel Folder File. Maintains the HR Management System database.2.4.3Updates employee records with regards to personal information, change of status, promotion, personnel movements and separation. Updates salary adjustment or increase.2.4.4Ensures confidentiality employees' 201 Personnel Folder File. Keep and maintain confidential records or documents such as disciplinary memos.2.4.5Monitors due contract dates of employees.2.4.6Prepares Personnel Action Notices concerning employee regularization, personnel movements, promotion or separation from the company based on the approved written request and accomplished Performance Appraisal Forms (PAF) with corresponding recommendation from the Department Head.2.4.7Prepares Performance Appraisal Forms (PAF) for due employees and submits to the concerned Department Managers for their accomplishment. Monitors completion of the forms within reasonable due dates.2.4.8Prepares/issues employment certification based on formal requests.2.4.9Prepares requests for processing of final pay of separated employees.2.4.10Handles the final process on clearance forms of separated employees.2.4.11Submits monthly reports on newly hired employees, regularized, promoted, personnel movements and separated employees to Management. 2.4.12Reports terminated, resigned and suspended employees to the Security and Finance Department for their information and record purposes.2.4.13Generates manpower reports thru the HR Management System as required by Management.2.5Timekeeping2.5.1Responsible for registering/enrolling newly hired employees to biometrics for the Time Management System. 2.5.2Reviews and monitors timekeeping records of employees for completeness and to detect payroll errors.2.5.3Posts time worked to time management system for corrections as deemed necessary.2.5.4Computes total time worked by employees. Should be fully aware of working schedules for all departments including overtimes and holidays. 2.5.5Compiles employees' time records of all departments.2.6Discipline2.6.1Receives and reviews reports of violation from authorized SDC personnel.2.6.2Prepares Notice to Explain Letter to the alleged concerned personnel regarding his violation.2.6.3Receives and reviews Letter of explanation from the alleged concerned personnel.2.6.4Coordinates the validity of their explanation letter with their supervisor / manager or authorized personnel who issued the violation ticket.2.6.5Prepares/drafts disciplinary action in accordance to Company Policies and Procedures for HR/Admin Manager's and Concerned Dept. Manager's review and approval.2.6.6Serves Disciplinary action to concerned SDC personnel.2.6.7Monitors and keeps records of Violation Tickets and Disciplinary Actions of all personnel.3.0 EDUCATION/EXPERIENCE:3.1 Education:?Bachelor's Degree is required.3.2Experience:?One to two years of general business experience, Human Resources experience preferred.3.3Others:?Excellent computer skills, including Word and Excel in a Microsoft Windows environment. ?Effective oral and written communication skills. ?Excellent interpersonal skills. ?Skills in database management and record keeping. ?Able to exhibit a high level of confidentiality. ?Excellent organizational skills. ?Must be able to identify and resolve problems in a timely manner. ?Must be able to gather and analyze information skillfully.