Are you a versatile and reliable professional who excels at providing comprehensive support across various administrative tasks for our organization? Are you proactive, detail-oriented, and adept at multitasking? Do you seek an opportunity to work remotely and contribute to the smooth operation of our business?
Responsibilities:
Manage email correspondence, including responding to inquiries, scheduling appointments, and organizing inbox folders. Handle calendar management for team members, scheduling meetings, and coordinating appointments across different time zones. Conduct internet research on various topics, compile findings into reports, and present summaries to relevant stakeholders. Assist in the preparation and formatting of documents, presentations, and spreadsheets using Microsoft Office or Google Workspace. Provide support with data entry, maintaining databases, and updating records as necessary. Coordinate travel arrangements, including booking flights, hotels, and transportation, and preparing itineraries. Assist with organizing and facilitating virtual meetings, including setting up video conferencing tools and managing attendee lists. Perform basic bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts. Handle ad-hoc administrative tasks and special projects as assigned by management. Requirements:
Proven experience as a Virtual Assistant or in a similar administrative role. Proficiency in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software. Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Excellent time management and organizational skills, with the ability to prioritize tasks and meet deadlines. High level of attention to detail and accuracy in completing tasks. Ability to work independently with minimal supervision and take initiative to solve problems. Familiarity with remote collaboration tools such as Slack, Zoom, and Trello. Availability to work flexible hours to accommodate different time zones if necessary.