The Global Travel and Expense Specialist manages all Travel & Entertainment (T&E) processing activities and ensures that they are performed accurately, efficiently, and in compliance with JTI policies and procedures. The position is expected to deliver stable, predictable, and reliable core services that meet Service Level Agreement (SLA) requirements with the Entities.
WHAT WILL YOU DO? 1.) PROCESSING OF T&E TRANSACTIONSDaily tasks:
Check incoming expense claims in Concur based on policies and procedures, check against supporting documents and in accordance with statutory requirements, where applicable.Return/clarify with entity authorized persons/employees on any expense claim or MyRequest templates that are invalid for processing or have missing information.Process expense claims and MyRequest templates into SAP. Complete all clearings, check payment proposal reports, closely monitor and resolve rejected MyRequests in a timely manner.Manage the Query Tool to ensure that incoming and outgoing queries are attended and completed as per SLA requirements.Consistently perform T&E processing in accordance with GBS documentation and highlight to Team Lead if any updates are required in a timely manner.Monthly tasks:
Ensure all received documents are validated and processed in accordance with month-end closing timelines.Ensure all activities related to month-end closing are performed and completed in accordance with month-end closing timelines.2.) CONTROL AND COMPLIANCECompliance to policies & procedures: Ensure compliance to Global Operating Guidelines, policies, and procedures. This is achieved by adhering to Corporate policies and procedures, GBS procedures, and internal guidelines; and also ensuring that Entities adhere to Corporate and GBS policies and procedures.
JSOX: Responsible for executing and evidencing any JSOX controls where the T&E Specialist is identified as the control owner in the JSOX GRM, ensuring compliance to these controls and they are executed timely and in full compliance with JSOX GRM to meet internal/external audit standards.
3.) ANALYTICAL, REPORTING AND PROCESS IMPROVEMENTAnalytical and Reporting: Responsible to prepare routine reports and analysis that are high quality, accurate, and timely. To prepare additional reports at the request of the Team Lead, where required.
Process improvements: Continuously review current processes and also monitor performance based on KPI/performance metrics being reported on a monthly basis in order to identify and discuss with Team Lead on the potential areas for improvements.
4.) SUPPORT TO TEAM, OTHER PROCESS TEAMS and PROJECTSProvide support: To provide assistance and support to the Team Lead to ensure that the objectives and targets of the team are met. To support other T&E Specialists within the team to achieve a high level of teamwork during document processing and resolving T&E related issues. Where required, to participate and provide support in cross-functional activities within the GBS, Corporate, and GBS projects and initiatives.
5.) SUPPORT TO ENTITIESProvide support: Demonstrate commitment to achieve service excellence and be customer-focused; and ensure timely communication and resolution of queries/issues. Provide good support to Entities by developing knowledge of the entity's business and operational needs and provide expert advice/solution on T&E related matters.
WHO ARE WE LOOKING FOR? Advance diploma / university degree in accounting or other relevant field.Minimum 1 year in accounting (travel and expense) related role. Experiences in accounts and similar capacity in finance shared services.English - Intermediate level of speaking, writing, and reading.Accounting skills - The ability to interpret and apply professional accounting standards and principles such as IFRS.Internal Control Environment - Ability to apply and remediate sound financial governance principles including internal controls and J-Sox.Data Management - The ability to develop data architecture, practices, and procedures dealing with data, including data maintenance, protection, delivery, and quality.Direct & Indirect Tax Accounting - Understanding of tax technical positions to translate into accounting terms and document for accounting requirements.Enterprise Structure - Understanding of interrelationships between various components of JTI enterprise structure such as company codes, plants, storage locations, and structures involving SAP objects like CC, Profit center, etc.Technical skills - Competent in MS Office applications, Concur, and SAP.WHAT'S IN IT FOR YOU? Work in JTI GBS Manila's ultra hip and modern office in West McKinley, Taguig!Be covered with medical insurance upon hiring, with dependent coverage and medicine allowance.Receive cash allowances such as meal and transport allowance.Flexible working arrangements.Have access to over 200 company training.Be part of a truly international and diverse company with over 40,000 employees in 130 countries.Experience the culture of an Investors in People certified company.Find out why 9 out of 10 employees recommend us to a friend.Understand why 9 out of 10 employees say they feel free to be themselves.What are the next steps? Thank you for applying!
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