About us
Urban CGI is an Australian-founded and internationally expanding technology solutions company that transforms design, training and projects using CGI simulation.
Training Simulation – convert procedures, inductions and competencies into LMS linked, micro-credentialled, interactive CGI training sims for high retention, efficiency and engagementProject Simulation – build CGI sims to make design projects move faster with assured validation, verification, integration, operations, construction, engagement and approvals
Our goal is to modernise systems so clients can change the world for the better, faster.
We have been in business for 20 years working with Tier 1 clients on complex projects to solve wicked problems across infrastructure, mining, rail, for design and training scenarios.
We are a family-owned and run business with a fantastic long-term dedicated team on a pathway for expansion and international growth.
About the role
We are seeking a highly organised and detail-oriented General Virtual Assistant to support our team with various administrative tasks.
The ideal candidate must have solid experience in documentation, particularly in converting and managing content, from PowerPoint to Microsoft Office applications and on other similar platforms. The ideal candidate will also be responsible for creating visually appealing layouts and designs for various print and digital materials.
This role requires excellent communication skills, proficiency in MS Office software and desktop publishing software and the ability to work independently.
Responsibilities: Assist in the preparation and conversion of presentations from PowerPoint to Word formats, ensuring accuracy and consistency in documentationDesign and produce high-quality printed materials, including brochures, flyers, newsletters, and reportsCollaborate with the marketing and delivery teams to develop engaging content and layoutsUtilise desktop publishing software (such as Adobe InDesign, Illustrator, and Photoshop) to create and edit documentsEnsure consistency in branding and adherence to style guidelines across all published materialsReview and proofread documents for accuracy, clarity, and visual appealManage and organise digital files, ensuring that all documents are easily accessible and properly labeledConduct research and compile information as needed for various projectsMaintain confidentiality and handle sensitive information with discretionManage multiple projects simultaneously, meeting deadlines and maintaining high standards of quality
Reporting directly to the CEO, this is a remote-based role.
About you
The ideal candidate is: Reliable and keen to detail: Ability to consistently provide accurate, trustworthy, and dependable information or performance and emphasises the importance of precision and accuracyOrganised and Methodical: Strong time management skills and a structured approach to project managementIndependent and Proactive: A self-starter who works with minimal guidance and identifies next steps autonomouslyCurious Problem-Solver: Naturally curious, adept at finding solutions and connecting the dots without a detailed mapVersatile: Willing to assist in various areas, including sales, production, and operationsPassionate and Ambitious: Enthusiastic about project management and eager to enhance your career and skillset
Skills and Requirements
Bachelor's degree in Graphic Design, Communications, or a related field preferredAt least three years proven experience as a Virtual AssistantProficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and desktop publishing software (Adobe InDesign, QuarkXPress, Canva, etc.)Experience in desktop publishing or graphic design, a plus (with a strong portfolio showcasing previous work)Detail-oriented, highly organised, and able to manage multiple projects simultaneouslyExcellent written and verbal communication skillsReliable and results-drivenAbility to work collaboratively in a team environment and communicate effectively with stakeholdersAbility to multitask and prioritise in a fast-paced environmentAbility to work during Australian business hours
Submit your updated resume and a cover letter.
Come and impress us and help us grow further.