QUALIFICATION: Graduate of Business related course
- Preferably with at least 1 year experience in the related field, but fresh graduates are welcome to apply
JOB SUMMARY:
Responsible in providing appropriate assistance to company visitors.
Facilitates receiving and transmittal of documents and assistance to other HR and Admin.
functions and activities.
DUTIES AND RESPONSIBILITIES:
Technical Duties:
- Monitors, updates and maintains Utility Bills Calendar/Monitoring Sheet on a weekly basis.
- Receives utility bills and requests copy of SOA directly to service provider, in case, same has not yet been received within the prescribed timeline.
All billing statements should have been received not later than five days prior due date.
- Endorses SOA to ACC within the prescribed timeline - not later than the following working day upon receipt of SOA.
- Coordinates with company approved courier service provider/s for booking requirements and facilitates transmittal every Tuesday or any day as may be requested.
- Prepares weekly summary report of courier service transactions and validates status of documents sent/ transmitted.
- Prepares and maintains an updated record of company vehicles.
- Promptly answers phone calls, screens call details and transfers calls to the right person.
- Assists guests upon arrival at the reception area and accompany to meeting room, whenever necessary.
- Monitors Conference Room schedule or availability
- Coordinates with Service provider in case of need for repair services/assistance
- Sends out message to all concerned in case of equipment or service downtime.
Provides update as soon as restoration is completed.
- Ensures that all company clocks are synchronized based on Philippine Standard Time
**Job Types**: Full-time, Permanent, Fresh graduate
Schedule:
- 8 hour shift
**Experience**:
- Front desk: 1 year (required)
**Language**:
- English (preferred)