Act as point person for issues/ concerns raised by driver/helper regarding their assigned tanker/ delivery van/ service vehicle.Preparing initial inspection report and service order for the tanker/ delivery van/ service vehicle to be forwarded to Mechanic for repair or preventive maintenance schedule.Provides timely updates to the supervisor and Fleet Viber group regarding the status of the vehicle under repair.Assist supervisor in maintaining a database of all repairs and maintenance performed on South East Group's fleet.Maintain and adhere to a Preventive Maintenance Schedule including but not limited to tires, battery, filter, change oil, etc. for South East -Group's Fleet to be coordinated with the President.Maintain a database of all permits necessary for the operation of South East Group's Fleet, and ensure its timely renewal (LTO Renewal, -Conveyance Permit, Hazardous Waste Transporter Permit, etc.) with the assistance of liaison staffMaintain a database of Insurance Policies for South East Group's fleet, and ensure its timely renewal with the assistance of Admin staff.Preparing and filing of Daily Departure and Arrival Checklist of South East Group's Fleet.Conduct visual checking on South East Group's Fleet prior to departure and upon arrival to see if everything is in good condition (external appearance only), prepare an incident report if there are new dents and damages, to be done together with the driver, helper and mechanic.Ensure road worthiness of South East Group's Fleet prior to departure from the garage.Informing assigned Driver/Helper for the delivery schedule and delivery Line up with the corresponding agreed departure time.Ensure that the assigned Driver/ Helper are present for the scheduled trip, in case of any changes in the driver/ helper line up or departure schedule, immediately notify the Fleet Viber Group.Preparation of Trip and Delivery Budget, Authority to Load Documents for Plant pick up/ loading, trip ticket and delivery entry requirements at Clients' site.Conduct Weekly Inventory for tools issued by the Company to respective logistics personnel and prepare an incident report for the missing or damaged items.Ensure that Logistics personnel are wearing complete and proper PPE prior to delivery to the customer site.Liaise with various local government units/ agencies regarding new regulations covering truck ban, color coding, etc.Canvassing and requisition of quality parts, accessories, consumables necessary for repair and maintenance of South East Group's FleetCreate incident report for any issues that affects South East Group's fleet operations negatively to be forwarded to HR and President.Preparing daily updates regarding the status of deliverables assigned to the Operations department.Work closely with other departments regarding the transfer of inter office business documentsResponsible for requesting fuel allocation for LPG tankers.Perform or witness the refueling of South East Group's fleet with approved Fuel Request Form and ensure accuracy and correctness of the approved refuel quantityEnsures that the Fuel inventory is sufficient to meet the operational activities of South East Group's Fleet by sending daily dipstick and fuel receipt report to the accounting department.Ensures that the Fuel inventory is sufficient to meet the operational activities of South East Group's Fleet by sending a timely request of replenishment of Fuel inventory to the accounting department and President.Conduct a daily toolbox meeting to remind logistics personnel on safety, best practice, new local government regulations, truck ban, or any issues that may arise during the performance of delivery, etc.Create and maintain a proper filing system for easy retrieval of logistics recordsPractice Safety First Mentality at all timesComplies with all prescribed policies and procedures of the Company on safety and security.Report any fraudulent or suspicious activities to HR and President immediatelyAdheres to the provisions of the Company's Code of Conduct & Discipline.Other tasks that may be assign from time to time.
