A.
Job Description
1.
Assists in Financial Management
• Payroll Management
o Process end-to-end payroll for employees, ensuring accuracy and timeliness of
payments.
o Maintain payroll records, including new hires, terminations, salary changes, and
deductions.
o Calculate and process payroll-related taxes, benefits, and other deductions.
o Prepare and distribute employee payslips and annual tax statements.
o Stay updated with payroll regulations, tax laws, and compliance requirements to ensure
accurate payroll processing.
o Administer employee benefits programs, including health insurance, retirement plans,
and other Benefits initiatives.
o Communicate with employees regarding payroll-related inquiries, benefits enrolment, and
changes.
o Collaborate with the HR team to ensure accurate employee data in payroll and benefits
systems.
o Process and reconcile payroll-related reports, such as monthly payroll summaries, tax
filings, and benefits contributions.
o Assist in the preparation and submission of statutory reports and filings related to payroll
and employee benefits.
o Support the implementation and integration of payroll and Benefits systems or software.
o Collaborate with external vendors, such as benefits providers and payroll service
providers, to resolve issues and ensure smooth operations.
o Ensure compliance with data protection and confidentiality policies in handling sensitive
employee information.
o Stay updated with industry best practices and emerging trends in payroll and Benefits
management.
o Provide general administrative support to the Finance and Administrative team as
needed.
• Budgets and Management Reporting
o Assists in the preparation of management reports and actual against business plan budget,
as required.
o Provides reports to the Finance and Administrative Manager
o Assists in the preparation of cash flow management.
o Assists in recording and reconciling of expenses against incomes and investments and
provide regular reports.
• Financial Processing
o Assists in the preparation of the monthly, quarterly, and annual reports including the
Agency's financial statements and annual audits with the support of external financial
consultants, accountants, and auditors.
2.
Assists in Office and Administrative Management
• Assists in the implementation of contracts pertaining to administrative and logistic support and
services according to approved terms and conditions.
• Assists in the renovation and repairs of the Agency's properties and equipment.
• Assists in the coordination with external contractors and government regulatory bodies regarding
asset security, office maintenance, licenses, and permits.
• Assists in the Agency's procurement process.
• Assists in risk management, disaster recovery, and contingency planning.
• Assists in assessing, arranging, and reviewing all insurance covers, processing of claims, and
maintaining of appropriate records.
3.
Provide regular reports and coordinate with other internal departments.
4.
Perform other duties as assigned.
B.
Qualifications and Requirements
1.
Personal Qualities
• Accuracy and attention to detail.
• Enthusiastic 'can-do' attitude.
• Commitment to service excellence for both internal and external customers.
• Strong communication and interpersonal skills to foster positive and effective relationships among
the team.
• Self-motivated, well organized, and able to work in a busy environment.
• Sound problem-solving skills.
• Ability to work independently and as part of a team.
• Willingness to learn new skills.
• Negotiation and conflict resolution skills.
2.
Qualifications and Education
• Knowledge of accounts receivable/ accounts payable.
• Strong administration skills.
• Knowledge of general bookkeeping procedures.
• Proficient in relevant computer applications, especially Excel.
• 1-3 years payroll and benefits and general accounting experience.
C. Other Details
• Monday to Saturday, 8am to 5pm, onsite
• With overtime and holiday pay
• Casual attire
• Medical, Loans, Miscellaneous allowance