Facilities Coordinator

1.
FDA Compliance - Implement initiatives to enhance efficiency, reduce errors, and improve overall compliance, Regularly review and update facility procedures to align with current FDA requirements, Collaborate with relevant departments to conduct periodic audits and inspections to ensure compliance.
2.
Operational Cost Management - Monitor and manage the cost of facility operations, including utilities, supplies, and petty cash usage, Identify cost-saving opportunities and implement measures to optimize operational expenses, Maintain accurate records of expenses and prepare regular reports for management review.
3.
Utilities Management - Oversee utility services such as electricity, water, and internet to ensure uninterrupted facility operations, Implement energy-saving initiatives and explore cost-effective utility alternatives, Coordinate with service providers to address any issues and optimize service efficiency.
4.
Supplies Procurement - Coordinate the procurement of office supplies, ensuring that necessary items are stocked and readily available, Negotiate with suppliers to secure competitive pricing and favorable terms, Collaborate with the procurement team to maintain an efficient supply chain.
5.
Petty Cash Handling - Manage petty cash for day-to-day facility expenses, Maintain accurate records of petty cash transactions and reconcile regularly, Ensure compliance with company policies and guidelines related to petty cash usage.
6.
Office Errands and Special Projects - Efficiently coordinate and fulfill office errands, including the pickup and delivery of items as needed, Support special projects related to facility improvement or compliance initiatives, Collaborate with relevant teams to ensure successful project completion.
7.
Documentation and Reporting - Maintain accurate and up-to-date documentation related to facility compliance, expenses, and projects, Generate regular reports summarizing key facility metrics and activities.