IMPORTANT: We will only entertain applicants who have submitted their FULL & COMPLETE details through our application form here: Imagine this: Over 50,000 of the world's leading online marketers, brands and agencies colliding across premier online and offline events worldwide. How can one company accomplish so much
Our answer: With the right people on board.
Who We Are iStack Conferences ( has events held in Dubai, Europe, and Asia, and our Strata Virtual Events brings you Ad World ( Since 2015, our conferences have grown exponentially and have become industry leaders globally with more than 50,000 attendees for our online events and 500 companies and 15,000+ attendees annually for our in person events.
At iStack Conferences, we take the business aspects of conferences and turn them into fun, stimulating experiences. Our events attract the world's sharpest online entrepreneurs who push boundaries and are looking to connect with the world's brightest minds. We're business savvy, but without the suit and tie. The dimly lit rooms and stale refreshments Not for us. Think massive stages with LED, state-of-the-art lighting. Think beer pong tournaments, adult-sized bouncy castles and night events that give Ibiza a run for its money. Here at iStack, we know that ultimately, we're all headed to one place: the future. Our dynamic conferences reflect this. Our motto here is 'adapt and thrive'. We value the unique, the avant-garde, the innovative. We offer flexible working hours, virtual offices and annual travel to our events.
The Team Behind the creation of any great experience is a great team. To produce stellar events, we need a stellar crew. We take pride in recruiting the best talent from the worlds of design, marketing, development, event management and more. Time and persistence has helped us grow from a very small team to a global company that now consists of more than 30+ people from all over the world, including Europe, Philippines, USA, Canada, UAE and New Zealand.
We are now looking to expand our team further to take our vision as a company to the next level.
Your role and impact on our team Production Support the Exhibition Manager - and the wider Production Team - in the coordination and running of the Affiliate World exhibition. Be the face of Affiliate World; acting as the main point of contact for exhibitors (both pre-show and on-site). Assist with the collation of all exhibitor deliverables (company details, visual assets, self-build information) and management of special requests, and ensuring all relevant information is shared/communicated as appropriate. Assist with responding to exhibitor enquiries, via email, Telecom, and in-person on-site. Assist with the maintenance of the Exhibition Team documents, sheets, forms, manuals, and so on; ensuring all information contained within is consistent, correct, accurate, relevant, and up-to-date. Work closely with other teams (particularly Design) to make sure all exhibition-related aspects are on track, raising any identified areas of concern as necessary. Work/coordinate with various suppliers and venue teams in the delivery of the exhibition, the management of self-build booths and exhibitor special requests, and to ensure the exhibition and overall exhibitor experience is of an exceptional standard. Assist in obtaining details of deadlines from suppliers; communicate all necessary information to exhibitors and/or the wider team as appropriate. Monitor exhibitor deadlines and the progress of deliverables; maintain regular communication with exhibitors and chase for any outstanding materials. Assist with the checking and confirmation of event exhibition information (particularly in regards to booth specs and inclusions, and the details contained within the Exhibitor Portal). Assist with the approval of exhibitor artwork and the subsequent pre-event checking of all materials/print deliverables, optional extras orders, special request specifications, etc. Review exhibition-related (or other) processes to identify areas for improvement and opportunities to streamline, or otherwise make our lives a bit easier and/or enhance the exhibitor experience. Work to build and maintain strong professional relationships with exhibitors and suppliers alike, through excellent service provision and regular, timely communication. Under the direction of the Exhibition Manager; generate quotes for exhibitors, raise invoices, monitor/chase payments. Onsite Support the Exhibition Manager as required in any and all on-site exhibition-related activities. Assist in the monitoring of the exhibition stand builds. Assist with exhibition checks upon completion of build. Staff the Info Desk, providing assistance to both exhibitors and attendees alike. Assist in the supporting of any outsourced staff who have been allocated a post within the Exhibition Team. Act as a point of contact for exhibitors, responding to any enquiries; resolving where possible or referring to other teams/venue/contractors as appropriate. Assist with compliance checks throughout the show to ensure that exhibitors are complying with Affiliate World rules and guidelines. Record any suggestions, feedback, etc from exhibitors/attendees. Note any other problems or issues, or areas for improvement, to inform/improve future events. Awesome Perks You'll Enjoy Fit work around your life. We use virtual offices and work from home depending on where in the world you are based . We do prefer if you can be primarily office-based in our Valero, Makati, Philippines office. Enjoy the fruits of Remote Work. As long as your work is done to schedule, we don't mind if you want to travel at times when doing it. This is normally accepted after your probationary period and dependent on your team lead's approval, role, and event deadlines. Master new skills and develop your role. Dream big and we'll give you the opportunity to take on more responsibility and develop yourself. Travel the world! With annual trips to Dubai, Bangkok, and Europe to see your work come to life as well as spend time with your new iStack family from all over the world. We believe the key to success is happy and fulfilled people. We have a friendly and supportive work environment which attracts and rewards talent and hard work. Qualifications Required for the Role: Passion and excitement about working within the events industry. Highly-motivated, strong work ethic, with high personal standards, and the desire to provide outstanding service delivery. Exceptional organizational and administrative skills, with a keen attention to detail. Superb communication skills; able to communicate effectively and confidently, both in writing and in person, with exhibitors, suppliers and attendees. Great team player, with the ability to work autonomously. The ability to adapt, and willingness to get things done. Preferably a BSc or BA in Event Management, business administration, project management, or marketing. Outstanding knowledge of MS Office and Google Workspace. Competent in the use of IT, and the ability to learn new software and systems. This is a flexible (depending on mutual agreement), preferably in-office position and is full time.
Office Location: Valero, Makati City, Philippines
IMPORTANT: We will only entertain applicants who have submitted their FULL & COMPLETE details through our application form here:
