Job Title : Executive Virtual Assistant
Job ID : SHAJUL
Location : Remote-PH
Hours : Monday-Friday, 08:00AM - 05:00PM PST
Pay rate : $5/hr-$6/hr
Target Start : First week of December - Thanksgiving break on 11/28-12-01
About the Role
We are looking for a versatile and proactive Executive Virtual Assistant to join our team, supporting an Operations Manager in both business and personal endeavors. You will play a critical role in managing day-to-day tasks, developing processes, and contributing to the overall efficiency of business operations. This is a full-time role with flexibility for occasional night work during onboarding. Confidentiality is key, and an NDA will be required.
Operations Management Support: Scheduling & Task Management: Coordinate project tasks and schedules using Slack and Google Workspace tools.Data Reporting: Create detailed Excel and Google Sheets reports and dashboards to track performance metrics.Email Management: Organize, prioritize, and handle email communications for streamlined responses.Presentation Design: Design high-quality presentations in PowerPoint for team meetings and client engagements.Process Improvement: Assist in building and refining business and personal processes to enhance efficiency.Vendor Coordination: Handle logistics, vendor relationships, and procurement tasks. Business & Personal Support: Website Maintenance: Assist with building and maintaining websites for business needs.Graphic Design: Create and edit visuals for social media, presentations, and marketing materials.Scheduling & Travel Arrangements: Manage calendars, travel bookings, and other personal logistics.Client Relations: Provide excellent customer service, supporting client and partner relationships. Experience: Prior experience as a Virtual Assistant or in a similar administrative role.Tech Skills:Proficient in Excel, Google Sheets, and Slack for data management and team collaboration.Familiarity with Microsoft Office, Google Workspace, and CRM software.Basic graphic design skills (e.g., Canva or Adobe).Soft Skills:Strong multitasking, organizational, and problem-solving abilities.Excellent English communication skills, both written and verbal.Ability to create and refine systems for process efficiency.Flexibility: Willing to work occasional night hours (Eastern Time Zone).Confidentiality: Willing to sign a Non-Disclosure Agreement (NDA).Growth Mindset: Adaptable, eager to learn, and ready to take on new challenges. Project Management: Experience using Asana or similar tools.Basic Accounting: Understanding of invoicing, accounts receivable (AR), and accounts payable (AP).CRM Systems: Familiarity with CRM software and automation tools.