Executive Staff

An Executive Secretary performs many administrative support, organizational and customer service tasks to ensure the professionals they assist have all of the resources they need.
• Answering phones and directing the calls to the correct people
• Greeting visitors and directing them to the appropriate place
• Managing multiple or complex calendars for meetings, travel and personal commitments
• Making travel arrangements for in-office professionals and a special visitors
• Sitting in on meetings to take minutes
• Creating memos, reports and agendas as needed
• Negotiating with suppliers and vendors to gather quotes, order supplies and maintain office inventory
• Preparing financial statements, invoices, letters and statements
• Disseminating memos, reports and other information to relevant colleagues