Executive Secretary (Engineering Company)

• Maintain executive's agenda and assist in planning appointments, board meetings, conferences etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence
(e-mail, letters, packages etc.)
• Make travel arrangements for executives
• Handle confidential documents ensuring they remain secure
• Prepare invoices or financial statements and provide assistance in bookkeeping
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports as assigned

QUALIFICATION:
• BS in Office Administration / Bachelors in Finance
• Minimum 5 years experience

WORK SCHEDULE:
Monday – Friday
9:00AM – 6:00PM

SALARY RANGE:
25K-35K