Job Description
We are seeking an experienced and proactive Executive Assistant to provide high-level administrative support to the CEO. The ideal candidate will be well-organized, detail-oriented, and capable of handling a wide range of administrator and executive support-related tasks. The Executive Assistant will serve as the primary point of contact for internal and external stakeholders on matters pertaining to the CEO's office. The Executive Assistant will play a crucial role in ensuring the CEO's schedule is well-managed.
Serve as the primary point of contact for internal and external stakeholders, including screen and prioritizing communications.
1. Email and Inbox Management
2. Minute and Action taking – attend key meetings to take minutes and actions arising from the meeting, send a summary to attendees post-meeting etc.
3. Task Management using Zoho One suite of modules for CRM, Projects, Markting and Task management.
4. Business Writing – take dictated and written instructions from the CEO to help with business document preparation.
5. Event Planning – organise, plan and manage all client related events such as dinners, roundtable lunches and partner events.
6. May need to assist in payroll, HR management, general administrative and ad-hoc tasks as required.
7. Marketing Support – provide assistance to our marketing efforts such as:
a. Managing our LinkedIn account
b. Email Distribution Marketing (EDM) and
c. Webinars
8. Handle confidential and sensitive information with discretion and professionalism
Requirements
• With at least 2 – 4 + years of direct hands-on experience as an Executive Assistant to a CEO
• Skilled in the use of apps and technology
• Ability to commit long-term and full-time
• This position is for serious, career-oriented candidates
• Can work independently without supervision
• Discretion and professionalism when handling confidential information