ABOUT US BSA Solutions provides talent outsourcing services to small and medium-sized businesses. We offer global businesses access to highly skilled professionals from the Philippines and Malaysia, enabling businesses to build their offshore dream teams. Our vision is to be the place where the bright minds meet to build a community of successful companies. We help talents chart their professional careers and allow our clients to focus on strategic and high-level tasks while we care for their talent management needs. We pride ourselves on delivering exceptional results through our personalized services and our in-depth knowledge of the markets we serve.
JOB SUMMARY We seek a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a strong communicator with exceptional multitasking abilities and the discretion to handle confidential information. This role requires a blend of administrative and strategic support to ensure the smooth functioning of the CEO's office.
ESSENTIAL DUTIES/ RESPONSIBILITIES Administrative Support: Manage the CEO's calendar, schedule appointments, coordinate meetings, and handle travel arrangements. Communication: Screen and manage phone calls, emails, and other correspondence on behalf of the CEO. Prepare and edit documents, reports, and presentations. Meeting Coordination: Organize and prepare for meetings, including drafting agendas, gathering necessary documentation, and taking minutes. Follow up on action items from meetings. Project Management: Assist with special projects, research, and tasks as assigned by the CEO. Track progress and ensure timely completion. Relationship Management: Act as a liaison between the CEO and other employees, clients, and external partners. Maintain professional relationships and handle communication efficiently. Event Follow-up: Conduct follow-up with individuals the CEO has spoken to at events, ensuring continued communication and relationship management. Confidentiality: Handle sensitive information with the highest level of privacy and discretion. Document Management: Maintain and organize files, documents, and records in both physical and digital formats. Ensure easy retrieval and up-to-date information. Proven experience as an Executive Assistant or in a similar administrative role. Exceptional organizational and time-management skills. Strong written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to multitask and prioritize tasks effectively. Strong problem-solving skills and attention to detail. High level of discretion and professionalism. Ability to work independently and as part of a team. Bachelor's degree in business administration or a related field preferred. Experience with project management software. Familiarity with the industry and company operations. Experience in event planning and coordination. Providing you with competitive compensation and benefits that exceed market standards and the Labor Law. Ensuring your health and well-being with a comprehensive and generous HMO benefits package for you and one dependent from the start date, a 24/7 employee assistance program, mental health assistance with licensed practitioners, and in-house fitness and wellness programs. Encouraging you to take ownership of your choices and be accountable for your personal growth, happiness, and success. Challenging your status quo, pushing your boundaries for you to embrace your potential and pursue greatness. Building supportive and inclusive communities that inspire and uplift each other, fostering a sense of belonging and connection among its employees and the wider local communities. Encouraging you to be authentic, be true to yourself, embrace your uniqueness, and live a fulfilling and purpose-driven life. Promoting a growth mindset and a commitment to lifelong learning and encouraging you to seek knowledge, explore new experiences, and embrace challenges as opportunities for personal and professional development. Encourages you to appreciate each moment and find balance in your lives, being fully present in the moment, cultivating mindfulness, and finding joy in the present. Encouraging you to set clear intentions, align your actions with your values, and make conscious choices that contribute to your overall well-being and happiness.