Executive Assistant

· Provide a high level of confidential executive and personal support to the CEO.
· Draft correspondence and other formal documents relating to the department and the properties.
· Maintain and update company policies and procedures for management and maintenance personnel.
· Screen telephone calls and visitors and resolve routine and complex inquiries. Handle incoming calls for the CEO.
· Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
· Monthly reconciliations for credit cards.
· Assist/coordinate with executive management meetings, conferences, conference calls and other types of meetings.
· Prepare weekly, monthly, quarterly, and annual reports.
· Establish, develop, maintain, and update filing system. Retrieve information from files when needed.
· Act as a liaison with other departments and outside agencies. Handle confidential information and explain policies when necessary.
· Supervise employees working within the operations department and front office along with maintaining and ensuring the responsibilities within the department are completed.
· Assist with special projects or events.
· Previous experience working with Executives or in similar positions.
· Ability to work in a fast-paced environment, prioritize and multitask.
· Excellent written and verbal communication skills.
· Strong attention to detail and organizational skills.
· Proficient in Microsoft Word, Excel, Publisher, and Power Point.
· Possess professional appearance.