About the role
We are seeking a highly organized, proactive, and experienced Executive Assistant to support our CEO. The ideal candidate will serve as a trusted partner, providing high-level administrative support and ensuring the smooth operation of the CEO's office. This role requires exceptional organizational skills, a strong attention to detail, and the ability to handle confidential information with discretion.
What you'll be doing
1. Administrative Support:
? Manage the CEO's calendar, schedule meetings, and coordinate travel arrangements.
? Ensure the CEO is prepared for all meetings and events by organizing materials and briefing documents.
2. Communication:
? Act as the primary point of contact between the CEO and internal/external stakeholders.
? Manage and prioritize emails, phone calls, and correspondence on behalf of the CEO.
3. Meeting Coordination:
? Plan, organize, and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items.
4. Project Management:
? Assist with special projects and initiatives as directed by the CEO.
? This may include research, report preparation, and liaising with other departments.
5. Confidentiality:
? Handle sensitive information with the highest level of confidentiality and professionalism.
? Review Contract
6. Travel Management:
? Organize and coordinate domestic and international travel itineraries, including flights, accommodations, transportation, and detailed travel plans.
7. Document Management:
? Draft, review, and manage correspondence, reports, presentations, and other documents as needed.
8. Relationship Management:
? Build and maintain strong relationships with key stakeholders, including board members, senior executives, clients, and partners.
9. Event Planning:
? Assist in the planning and execution of company events, meetings, and executive off-sites.
10. Office Management:
? Oversee the organization and efficiency of the CEO's office, including managing supplies, equipment and other office needs.
What we're looking for:
Education:
? Bachelor's degree in Business Administration, Communications, or a related field is preferred.
Experience:
? Minimum of 3-4 years of experience as an Executive Assistant, preferably supporting a CEO or C-suite executive.
Skills:
? Exceptional organizational and time management skills.
? Strong written and verbal communication abilities.
? Must be Computer Literate
? Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
? Ability to multitask and prioritize effectively in a fast-paced environment.
? High level of professionalism and discretion.
? Strong problem-solving skills and attention to detail.
? Ability to work independently with minimal supervision.
Attributes:
? Proactive and self-motivated.
? Strong interpersonal skills and ability to work with diverse teams.
? Flexible and adaptable to changing priorities.
? Committed to continuous improvement and professional development.
? Willing to work on a flexible schedule and long hours.
? Can travel and drive.
Work Environment:
? Typically works in a dental clinic environment.
? May be required to work on weekends depending on the clinic's schedule.