Document Controller

Responsibilities
Copy, scan and store documentsCheck for accuracy and edit files, like contractsReview and update technical documents (e.g. manuals and workflows)Distribute project-related copies to internal teamsFile documents in physical and digital recordsCreate templates for future useRetrieve files as requested by employees and clientsManage the flow of documentation within the organizationMaintain confidentiality around sensitive information and terms of agreementPrepare ad-hoc reports on projects as neededPrepares transmittal for in and out of documents and submittals in the project site.Receives submittals and requests for inquiry transmittal from project sites and prepares status reports for all on-going project sites.Monitors and receives approved plans, request for approval, request for information/ clarification and other requests and submittals transmitted by site Document Controller/ Office EngineerHandles safekeeping of all documents including scanned and hard copies based on QMS standards.Updates Submittals Logs Monitoring for status of documents and follows-up with client. Qualifications: Bachelor's degree in Project Management or relevant fieldPrepare ad-hoc reports on projects as neededProven work experience as a Document Controller or similar roleFamiliarity with project managementBasic knowledge of labor and corporate lawHands-on experience with MS Office and MS ExcelKnowledge of Electronic Document Management Systems (EDMS)Proficient typing and editing skillsData organization skillsAttention to detailKnowledge & Understanding of Integrated Management Systems & principles; (ISO 19001:2015 - QMS, ISO 14001:2015 (EMS) & ISO 45001:2018 - OHMS).With experience in document management, archive management, or records management. Clear written and verbal communication skills.