Document Controller

Responsibilities
• Copy, scan and store documents
• Check for accuracy and edit files, like contracts
• Review and update technical documents (e.g. manuals and workflows)
• Distribute project-related copies to internal teams
• File documents in physical and digital records
• Create templates for future use
• Retrieve files as requested by employees and clients
• Manage the flow of documentation within the organization
• Maintain confidentiality around sensitive information and terms of agreement
• Prepare ad-hoc reports on projects as needed
• Prepares transmittal for in and out of documents and submittals in the project site.
• Receives submittals and requests for inquiry transmittal from project sites and prepares status reports for all on-going project sites.
• Monitors and receives approved plans, request for approval, request for information/ clarification and other requests and submittals transmitted by site Document Controller/ Office Engineer
• Handles safekeeping of all documents including scanned and hard copies based on QMS standards.
• Updates Submittals Logs Monitoring for status of documents and follows-up with client.


Qualifications:
• Bachelor's degree in Project Management or relevant field
• Prepare ad-hoc reports on projects as needed
• Proven work experience as a Document Controller or similar role
• Familiarity with project management
• Basic knowledge of labor and corporate law
• Hands-on experience with MS Office and MS Excel
• Knowledge of Electronic Document Management Systems (EDMS)
• Proficient typing and editing skills
• Data organization skills
• Attention to detail
• Knowledge & Understanding of Integrated Management Systems & principles; (ISO 19001:2015 - QMS, ISO 14001:2015 (EMS) & ISO 45001:2018 - OHMS).
• With experience in document management, archive management, or records management. Clear written and verbal communication skills.