As a Defensive Line, you will assist the General Manager & the Management team of the Philippines in all administrative matters which involve a range of multi-tasking responsibilities, coordination, and business development support.
RESPONSIBILITIES Areas that play to your strengths All the responsibilities we'll trust you with:
You will be responsible for arranging flight details, hotel bookings and travel itineraries for the team. In addition, you will coordinate visa requirements and ensure that travel documents are prepared ahead of time. This role will also see you coordinating the agenda of market visits for the Country Manager.
You will assist with arranging appointments for in-house and local meetings. In addition, you will support with screening calls, managing invitations and booking requests.
You will be responsible for updating the calendar for the Country team on a monthly basis with the travel plans of all management team. This includes keeping track of major trainings/workshops/meetings that will be attended by the team and any key submission dates e.g. sales estimates, business plans, Marketing & Sales Reports. You will also maintain strong relationships with key people in the admin team of the Distribution Partner – including a weekly visit to the office. In addition, you will support in an assistive function any of the larger projects & events of the Marketing team.
You will assist with a range of administration matters, including: maintaining & managing the office, collating important data for special business development projects, organising logistics requirements, preparing PowerPoint presentations, handling conference requirements, managing approvals of invoices, maintaining databases, general filing and a variety of other ad-hoc duties.
EXPERIENCE Your areas of knowledge and expertise that matter most for this role:
1-2 years of PA/Executive Secretarial experience required Experience with an FMCG multi-national business is advantageous Proficient in MSOffice (Word, Excel, PowerPoint) Advanced typing skills Proactive team player with strong multi-tasking and interpersonal skills Minimum Diploma Certificate, preferably in Business Studies or similar capacity English & Filipino Travel 0-10%