CHIEF OF STAFF
JOB SUMMARY:
The Chief of Staff reports directly to the Chairman and CEO and holds the important role
of attending to day-to-day operational issues and concerns that will allow the Chairman
to focus on growing the business.
Duties and Responsibilities:
1. Assists the Chairman & CEO by organizing all of his incoming and outgoing
documents.
2. Identifies priority documents that need the signature or decision of the Chairman and
calls his attention to these.
3. Takes care of all the Chairman & CEO's internal and external communications by
preparing and transmitting memos and letters for his approval and signature.
4. Ensures that all company and personal records and files of the Chairman are well
organized and systematically filed for easy access and reference.
5. Manages the Chairman's calendar and ensures that meetings are held as scheduled
and without conflicts.
6. Follows up the Functional Heads to ensure that deadlines are met in the submission
of required reports and that all documents for the Weekly Functional Meetings are in
order prior to the meetings.
7. Monitors the scheduling and hiring of Managers and Officers in close coordination
with Group HR Recruitment Team.
8. Keeps the Chairman & CEO well informed on all company issues and concerns.
9. Acts as a go-between among the Executive Assistants, Senior Executives and the
Chairman & CEO in order to achieve a smooth flow of internal communication within
the Office of the Chairman.
10. Relays messages from Senior Executives to the Chairman & CEO and vice versa.
11. Assists the Functional Heads to resolve internal issues and problems.
12. Assesses inquiries directed to the Chairman & CEO coming from within or outside
the company and identifies the appropriate Functional Head to take action.
13. Attends to other personal matters as requested by the Chairman & CEO.
14. Performs other tasks that are assigned by the Chairman & CEO.
QUALIFICATIONS:
- With at least twenty (20) years of work experience as Chief of Staff to the Chairman /
Chief Executive Officer or a President of a diverse company or Group of Companies
preferably in the construction, manufacturing or other related industries.
- Bachelor's degree in economics, Management or other related business courses.
- Must have been a Chief of Staff to the CEO and must have handled top marketing and
sales positions or COO/ CFO positions in the past.
- Excellent in oral and written communications skills
- Very good interpersonal and leadership skills
- Detail-oriented and highly organized
- Highly analytical and resourceful
- With good problem solving and decision-making ability
- Highly computer literate
- Must have good knowledge of corporate business processes and organizational set-up
of Functional Areas.
- Must possess excellent oral and business writing skills.
- Must have excellent planning, organizing and coordinating skills.
- With excellent interpersonal skills
- Must have good analytical and problem-solving skills.
- With good Leadership Ability.
- Must possess Project Coordinating and Management Skills.
WORK SCHEDULE: MONDAY TO FRIDAY : 8:00AM - 6:00PM
SATURDAY: 9:00AM - 12:00NN
*P-8/16/24