**AKL Services** accommodates Small businesses bookkeeping and payroll.
We also prepare taxes for small businesses and individuals.
We are seeking an individual to perform administrative duties and support our business operations.
As an Executive assistant, you will be responsible for scheduling, managing calendars, and executing travel arrangements.
You will also be expected to complete online research, compile and distribute reports, handle various administrative tasks, and maintain our company website.
The Business Manager & Certified Accountant is a key support position for Lisa Antus
You will be responsible for managing the books and reporting across the company, including income tracking and weekly reporting, bi-weekly payroll, account reconciliation and management of tax-related duties (we do have a CPA that manages annual tax filings for the company).
You will also intimately support Owner Lisa with duties related to coordinating appointments (to involve calling and coordinating with US-based companies), managing his calendar, and coordinating communication to keep a lot of plates spinning in the air!
In this role, you must be a dependable team member who is committed to serving both the company, our clients, and our executive staff.
You will be privy to confidential information about our finances and our team, and we will be relying on you to look out for the best interests of our financial health.
You must have a meticulous eye for detail, spreadsheets, and accuracy.
Getting the details right is your passion!
**Job responsibilities include**:
- Reviewing and reconciling bank and credit card accounts, maintaining updated records of invoices and receipts.
- Track incoming payments from affiliate marketing and various income channels
- Reconcile financial statements monthly and maintain monthly reporting around tax write-offs and documentation
- Manage invoicing and collections
- Identify and address account discrepancies
- Report on the status of accounts receivable
- Monitoring accounts for fraudulent activity
- Manage Quickbooks and related spreadsheets to help monitor the health of the business overall
- Maintain the CEO's calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of spanning multiple time zones.
- Manage, coordinate, and arrange travel-related activities, including hotel booking, transportation, and meal coordination
- Manage Social Media
- Create presentations and documents
- Research and organize data
**Experience includes**:
- Proven work experience as an Accounts Administrator or similar role
- 3+ years of combined experience in Finance, Accounting or relevant field
- Hands-on experience with Quickbooks
- Advanced knowledge of Excel (using financial formulas and creating spreadsheets)
- Good knowledge of bookkeeping procedures and debt collection regulations
- Advanced experience in Excel and data management for reports, budgeting, etc.
- Ability to manage a calendar and schedule appointments
- Knowledge of marketing, advertising, and public relations
- Excellent written and verbal communication skills
- Excellent organizational skills
- Familiarity with social media platforms
- Strong time management skills and the ability to multitask
- Skilled in data entry
- Ability to work in a fast-paced environment
- Bookkeeping - Quickbooks(will train if need to be)
**_Tech Requirements: _**
- Computer - at least i5 or equivalent with 8gb RAM
- Internet Speed - At least 20 MBPS Download speed
- Work hours are from Monday - Friday 3 pm - 12 am CST 4 am - 1 pm PHT.
- Position is part-time (30 hours/week), salary is Php 25,000 - 40,000 monthly, DOE).
========================
**APPLICATION INSTRUCTIONS**:
========================
If this position is interesting to you, please apply:
4) Then, please share a couple of paragraphs describing why you'd be good for this position, and
6) Please also include your mobile phone number (we like to text).
Thank you!
**Job Type**: Part-time
Part-time hours: 30 per week
**Salary**: Php25,000.00 - Php40,000.00 per month
**Benefits**:
- Work from home
Schedule:
- Early shift
**Experience**:
- Account management: 3 years (preferred)
**Language**:
- English (preferred)