Building Admin Staff

Administration Support:

- Maintain file of all tenants
- Update details of vacant units' and properly coordinate with the property management staff to be included in the quarterly ad placement if any;
- Regularly upkeep and maintenance of leasable spaces, common areas in the building;
- Implementation of building rules and policies.
New contracts:

- Collect and complete required documents for incoming tenants for routing of screening and valuation sheet to various departments and management;
- Timely preparation of contract of lease based on the terms and conditions in the approved letter offer;
- Check and review the correctness of the details of the contract of lease and computations before routing for signature of authorized signatories.
Renewal Contracts:

- Prepare letter offer for renewal of contract 90 days prior to expiry of the lease;
- Timely preparation of contract of lease based on the terms and conditions in the approved letter offer;
- Check and review the correctness of the details of the contract of lease and computation before routing for signature of authorize signatories.
- Timely and correct preparation of monthly water and electric bill computation based on the reading conducted by the maintenance team.
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- Timely submission of the monthly water and electric bill computation and other charges to treasury department for preparation of billing statement for the tenants;
- Immediate response to any query of clients and brokers.
- Timely preparation of request for payment of utility bills, dues and other expenses;
- Monitor check releases to avoid penalty or disconnection of services;
- Maintain and submit monthly occupancy report every first week of the month.
- Maintain and monitor inventory of janitorial supplies used in the building;
- Maintain a weekly equipment status report
- Maintain a monthly incident report of security;

Schedule:

- 8 hour shift

Supplemental Pay:

- 13th month salary
- Performance bonus