Responsibilities:
-Posts and records financial transactions to the specific Books of Accounts, in close coordination with the designated task handler, duly supported with checked and approved documented source documents as the only basis of the transaction booking
-Records transactions in the company's books of account in close adherence to generally accepted accounting practices and principles
-Posts/recordsschedules to the Books of Accounts, whether daily, weekly, monthly or any other schedule is closely instructed and coordinated by the Accounting Supervisor and F & A Head (Sales Books, Cash Receipts Books, Cash Disbursement Books, Purchases Books, Petty Cash Fund Book)
-Prepares with accuracy and completeness the weekly and monthly Bookkeeping Report for submission to the Accounting Supervisor
-Closely monitors with accuracy and completeness all accounts payable (Purchases Book) and ensures payment is prepared and in order
-On a monthly basis, prepares with accuracy and completeness the summary of Books of Accounts (all) for submission to the General Accountant
ON ASSIGNED TASKS/DELIVERABLES:
(SCHEDULE AND FREQUENCY TO BE INSTRUCTED BY THE LINE LEADERS/ACCOUNTING SUPERVISOR)
-Creates and prints BIR 2307 Forms for suppliers
-Accurately and completely prepares and submits the quarterly and yearly E-relief by email to BIR subject to the checking and validation by immediate supervisor prior to sending
-Prepares with accuracy and completeness the yearly Expanded Withholding Tax for submission to the consultant (as required)
-On a daily basis, files and keeps the check voucher by series
-Daily uploads the scanned copies of check vouchers and BIR Form 2307 to Network Attached Storage (NAS)
-Actively involved in the process flow of services by accurately and completely handling the following tasks
-Handles the release of prepared and signed checks and countersigns sales invoices
-Receives and verifies documents from the Business Units (receiving receipt/delivery receipt)
-Scans deposit slips as payment to suppliers and sends these documents via email
-Handles bank encashment services to the Business Units to include but not limited to cash advances, reimbursements, petty cash fund, checks for various payments, etc.
-Properly files and affords easy trail for paid bills, bank statements and other source documents as delegated
-Monitors and requestsoffice supplies of the department.
-Prepares and submits quarterly Summary List of Sales and Purchases (SLSP) through E-BIR.
-Uploads all files/documents of the department to the NAS system.
-Acts as Buddy/Checker to the principal task holder to ensure the validity of the transaction with accuracy and completeness and takes accountability on the role of a checker
