1. Assists in Financial Management
• Budgets and Management Reporting
o Assists in the preparation of management reports and actual against business plan budget, as required.
o Provides reports to the Finance and Administrative Manager
o Assists in the preparation of cash flow management.
o Assists in recording and reconciling of expenses against incomes and investments and provide regular reports.
• Financial Processing
o Assists in the processing of accounts payables, obtaining of payment authorities, preparing for payment, processing and recording payments, and providing regular creditor reports.
o Assists in the preparation and sending of invoices to debtors as required, following up debtors, maintaining expected payment dates in cash flow spreadsheet, and receiving and recording of payments.
o Assists in regular reconciliations of all bank accounts and credit cards.
o Assists in the preparation and documentation of accruals.
o Assists in the maintenance of the Asset Register and Depreciation Schedule o Assists in the preparation of the monthly, quarterly, and annual reports including the Agency's financial statements and annual audits with the support of external financial consultants, accountants, and auditors.
• Payroll Management
o Assists in the preparation of payrolls.
o Assists in the issuance and production of pay slips.
o Assists in the maintenance of all payroll records.
o Assists in the processing of leave records and accruals.
o Assists in the preparation of payroll reconciliations with payment summaries. o Assists in supporting all other employer payroll-related requirements.
2. Assists in Office and Administrative Management
• Assists in the implementation of contracts pertaining to administrative and logistic support and services according to approved terms and conditions.
• Assists in the renovation and repairs of the Agency's properties and equipment. • Assists in the coordination with external contractors and government regulatory bodies.
Qualifications and Requirements
1. Personal Qualities
• Accuracy and attention to detail.
• Enthusiastic 'can-do' attitude.
• Commitment to service excellence for both internal and external customers.
• Strong communication and interpersonal skills to foster positive and effective relationships among the team.
• Self-motivated, well organized, and able to work in a busy environment.
• Sound problem-solving skills.
• Ability to work independently and as part of a team.
• Willingness to learn new skills.
• Negotiation and conflict resolution skills.
2. Qualifications and Education
• Knowledge of accounts receivable/ accounts payable.
• Strong administration skills.
• Knowledge of general bookkeeping procedures.
• Proficient in relevant computer applications, especially Excel.
• 1-3 years accounts receivable/accounts payable and general accounting experience.
C. Other Details
• Monday to Saturday, 9am to 6pm
• With overtime and holiday pay
• Casual attire
• Medical, Loans, Miscellaneous allowance