A. Job Description
1. Assists in Financial Management
? Budgets and Management Reporting Assists in the preparation of management reports and actual against business plan budget, as required.
? Provides reports to the Finance and Administrative Manager
? Assists in the preparation of cash flow management.
? Assists in recording and reconciling of expenses against incomes and investments and provide regular reports.
2. Financial Processing
? Assists in the processing of accounts payables, obtaining of payment authorities, preparing for payment, processing and recording payments, and providing regular creditor reports.
? Assists in the preparation and sending of invoices to debtors as required, following up debtors, maintaining expected payment dates in cash flow spreadsheet, and receiving and =recording of payments.
? Assists in regular reconciliations of all bank accounts and credit cards.
? Assists in the preparation and documentation of accruals.
? Assists in the maintenance of the Asset Register and Depreciation Schedule
? Assists in the preparation of the monthly, quarterly, and annual reports including the
? Agency's financial statements and annual audits with the support of external financial consultants, accountants, and auditors.
3. Payroll Management
? Assists in the preparation of payrolls.
? Assists in the issuance and production of pay slips.
? Assists in the maintenance of all payroll records.
? Assists in the processing of leave records and accruals.
? Assists in the preparation of payroll reconciliations with payment summaries.
? Assists in supporting all other employer payroll-related requirements.
4. Assists in Office and Administrative Management
? Assists in the implementation of contracts pertaining to administrative and logistic support and
? services according to approved terms and conditions.
? Assists in the renovation and repairs of the Agency's properties and equipment.
? Assists in the coordination with external contractors and government regulatory bodies regarding asset security, office maintenance, licenses, and permits.
? Assists in the Agency's procurement process.
? Assists in risk management, disaster recovery, and contingency planning.
? Assists in assessing, arranging, and reviewing all insurance covers, processing of claims, and maintaining of appropriate records.
5. Provide regular reports and coordinate with other internal departments.
? Perform other duties as assigned.
Qualifications and Requirements
1. Personal Qualities
o Accuracy and attention to detail.
o Enthusiastic 'can-do' attitude.
o Commitment to service excellence for both internal and external customers.
o Strong communication and interpersonal skills to foster positive and effective relationships among the team.
o Self-motivated, well organized, and able to work in a busy environment.
o Sound problem-solving skills.
o Ability to work independently and as part of a team.
o Willingness to learn new skills.
o Negotiation and conflict resolution skills.
2. Qualifications and Education
o Knowledge of accounts receivable/ accounts payable.
o Strong administration skills.
o Knowledge of general bookkeeping procedures.
o Proficient in relevant computer applications, especially Excel.
o 1-3 years accounts receivable/accounts payable and general accounting experience.
C. Other Details
• Monday to Saturday, 9am to 6pm
• With overtime and holiday pay
• Casual attire
• Medical, Loans, Miscellaneous allowance
Work Location: Pasay City
Salary Offer: To be discuss during interview
