1.
Distribution Operations Auditing:
Develop and implement an annual audit plan covering all aspects of the distribution process, including but not limited to warehousing, transportation, order fulfillment, and delivery.
Conduct regular audits of distribution center activities, verifying compliance with company policies, procedures, and regulatory requirements.
This includes receiving, storage, picking, packing, and shipping processes.
Analyze distribution data to identify trends, inefficiencies, and potential areas for improvement in operational efficiency and cost reduction.
Investigate discrepancies and irregularities in distribution operations, including damages, losses, and reporting inconsistencies.
Review and evaluate the effectiveness of internal controls designed to safeguard assets and ensure the accuracy and integrity of distribution operations.
Monitor key performance indicators (KPIs) related to distribution, such as on-time delivery rates, order accuracy, and inventory turnover.
Identify and assess risks associated with distribution operations, such as product damage, theft, and delays.
Develop and implement mitigation strategies.
2. Credit and Collection Audits:
Develop and implement a robust system for auditing the credit and collection process.
Regularly review outstanding receivables, credit limits, and payment terms to ensure compliance.
Monitor the effectiveness of credit checks, approval processes, and collection efforts.
Identify and mitigate risks related to bad debt and late payments.
Analyze data to identify trends and areas for improvement in credit and collections practices.
Audit the collection activities of van route salesmen and booking agents: This includes verifying the accuracy of cash and check collections/online payments, reviewing supporting documentation (receipts, invoices, etc.
), and investigating any discrepancies or irregularities.
This may involve on-site observation of sales and collection processes.
3.
Inventory Management Audits:
Work with the Accounting Department to conduct regular cycle counts and physical inventory audits to verify accuracy and identify discrepancies for warehouse and ex-truck (vans).
Review inventory control procedures, including receiving, storage, and distribution processes for warehouse and ex-truck (vans).
Assess the effectiveness of inventory management systems and identify areas for improvement in efficiency and accuracy.
4.
Sales and Back Office Audits:
Audit of processes for sales and back office together with each business unit's audit staff
Ensure compliance with processes and company policies
5.
Team Leadership and Reporting:
Supervise and mentor audit staff.
Prepare concise and informative audit reports for management, clearly communicating findings, conclusions, and recommendations.
Present audit findings and recommendations to relevant stakeholders.
Develop, implement, review, and assess internal controls for processes covered in numbers 1-4 above.
Review output, reports, and deliverables of field auditors.
Develop, implement, review audit programs for field auditors.
6.
Others
Cooperate and coordinate with the company's contracted lawyer for legal matters.
These include but are not limited to:
Preparation of audit reports
Ensure legal compliance through account documentation.
Qualifications:
•Bachelor's degree in Business Administration, Operations Management, Accountancy or a related field.
• Minimum of 5 years of experience in audit, preferably within a distribution or logistics environment.
* Proven experience in developing and implementing audit programs.
* Experience with inventory management systems and warehouse operations is highly desirable.
• Strong analytical, problem-solving, and communication skills
• In-depth understanding of internal controls, risk management, and regulatory compliance.
• Proficiency in data analysis and advanced knowledge of auditing software, and Microsoft Office Suite (Excel, Word, PowerPoint).
• Detail-oriented, ethical, and proactive in identifying and addressing issues.
• Willingness to travel to branches or warehouses for on-site audits as necessary.