The AP Specialist is entrusted with the following responsibilities:
Accounts Payable Responsibilities:
• Process vendor invoices and expenses daily
• Reviews purchase orders, statements, and invoices to verify amounts owed
• Confirms internal approval of vendor invoices
• Responds to vendor inquiries and resolves any discrepancies in billings and payments
• Record company credit card expenditures, employee expenses, and complete reconciliations.
• Assist tax filings and mailings
• Written and verbal communication with vendors to manage accounts, both internal and external.
• Assistance in processing ACHs and checks
Other Responsibilities:
• Reliable, well organized, task oriented and able to work through the occasional challenging vendor or customer.
• Ensure financial records are maintained in compliance with accepted policies and procedures, including document storage for reports and working papers.
• Assist with reconciling multiple bank accounts in different currencies for all corporate accounts as needed
• Participates in monthly close process. Reviews and prepares account reconciliations to ensure they accurately reflect the account's balance in a timely manner.
• Assist in preparing and coordinating intercompany transactions. Maintain integrity of accounting and reporting software pertaining to all entities.
• Develops, maintains and/or review reports to support analysis of income statement and balance sheet accounts upon request. Investigates, reports, and corrects any inconsistencies and errors identified.
• Perform other assigned tasks and duties necessary to support the Finance Department.
Knowledge, Skills, and Abilities:
• Attention to detail.
• Knowledge of accounting practices, procedures and generally accepted accounting principles.
• Skill in performing detailed numerical computations.
• Skill in both verbal and written communication. Ability to perform well in a team environment, including sharing information and assisting others with close and reporting duties to meet monthly deadlines.
• Courage to report issues and offer analysis of the issues and possible solutions.
• Ability to offer helpful suggestions to improve overall efficiency and effectiveness.
• Skill in the use of computer hardware and software.
• Bachelor's degree in Accounting or equivalent experience.
• 1-3 years of experience in an Accounting environment