Administrative Officer

Responsible for providing administrative services to the Project Manager/Team Leader and to the multiple supervisors assigned at the project. Responsible for the timely submission of project reports. Assist and undertake general administrative duties including: Prepare and handle incoming, outgoing and general emails Receive and register all incoming letters, documents, transmittals, drawings, etc. Register and send all outgoing letters and documents, drawings, etc. Filing, copying and faxing Keep a running file of all project activities and correspondences Maintain the central filing system and archive Receive and handle telephone calls Facilitate and set appointment dates, venues and representations for meetings, conference, etc. Takes minutes of meeting as required Requesting/ordering of equipment, materials and office supplies Administer the cash advance and petty cash system and ensure appropriate record keeping Maintain open communication with Head Office staff in answering queries and providing feedback and information on administrative matters. Monitor messengerial services and ensures proper and timely distribution of documents. Assist in the supervision of the Office Aide/Utility and ensures cleanliness and maintenance of office facilities, including air conditioner, furniture and fixtures. Assist in the supervision of Drivers assigned at the Project.Attend to Driver's queries and needs. Coordinate in the necessary arrangement for the repair of service vehicle. Perform other duties as may be assigned or required on the job. #J-18808-Ljbffr