Job Description
Prepare and organize monthly invoices, deal tracking and pipeline report of the division
Prepare and send out files, documents, and invoices to clients as needed
Prepare and send out invitations / reserve meeting rooms for divisional meetings, business planning sessions, and take down notes and minutes
Assist in the booking of flights, accommodations, car reservations and all other items needed during site inspection of the operators and their teams
Handles incoming calls and documents, and ensure these are directed to the parties concerned
Request for office supplies and handle cheque requisitions for suppliers and subcontractors, if any
Follow-up account-receivables with Clients and prepare the monthly AR report for submission to Finance, and schedule cheque collection / facilitate online bank transfers of Clients
Maintain and populate client database, and provide the list to Corporate as needed
Monitor and follow up people's liquidations and reimbursements
Other admin-related matters deemed necessary by the division head
**Qualifications**:
Graduate of business related courses such as Business Management, Administration.
Minimum of at least 1 year experience as a department / division secretary
Experience in ISO Accreditation, an advantage
Team player and can work with minimum supervision
With excellent customer service skills
Detail-minded and independent.
Pleasant and flexible to work with different levels.
Good command of both written & spoken English.
Additional Information
Organize and monitor request for proposals, create a proposal database for easy reference
Prepare initial proposal for clients, follow with operators for finalization, print out and send as needed
Provide the list of Clients for the monthly NPS, and follow up responses, as needed
Assist in the implementation of the Client Engagement Plan by touching base with Clients monthly
Prepare documents needed for government and private bids, ensure completion and timely submission of such documents
Lead generation tracker
Referral tracking
**Job Description**:
- Prepare and organize monthly invoices, deal tracking and pipeline report of the division
- Prepare and send out files, documents, and invoices to clients as needed
- Prepare and send out invitations / reserve meeting rooms