### Job Title: Administrative Assistant
**Company:** Phoenix Petroleum Philippines
**Location:** Taguig, NCR, PH
**Job Type:** Part-time
**Seniority Level:** Associate Level
**Years of Experience:** 2
#### Job Description
Phoenix Petroleum Philippines is seeking a dedicated and detail-oriented Administrative Assistant to join our dynamic team in Taguig. This part-time position is ideal for an individual who thrives in a fast-paced environment and is eager to support our mission of excellence in the petroleum industry. The successful candidate will play a crucial role in facilitating daily operations and ensuring that the office runs smoothly.
#### Key Responsibilities
1. **Administrative Support:**
- Provide comprehensive administrative support to various departments, including scheduling meetings, managing calendars, and coordinating travel arrangements.
- Prepare and organize documents, presentations, and reports as needed.
- Maintain effective communication with team members and external stakeholders.
2. **Data Management:**
- Assist in the management of databases and ensure documentation is organized, up-to-date, and easily accessible.
- Perform data entry and maintain accurate records of transactions.
3. **Operational Assistance:**
- Handle incoming calls, emails, and correspondence, ensuring timely and accurate responses.
- Assist in the organization of company events, meetings, and training sessions, including logistics and material preparation.
4. **Financial Administration:**
- Aid in the processing of invoices and expense reports.
- Assist with the maintenance of financial records and reports as required by the finance team.
5. **Office Management:**
- Ensure the office environment is maintained to a high standard, including ordering supplies and managing office equipment.
- Promote a culture of productivity and collaboration within the office.
6. **Project Coordination:**
- Collaborate with project teams to assist with the implementation of initiatives, ensuring timelines and project objectives are met.
- Contribute to the continuous improvement of administrative processes and workflows.
#### Requirements
- **Education:** Bachelor's degree or relevant coursework in Business Administration, Management, or a related field.
- **Experience:** Minimum of 2 years of experience in an administrative role, preferably within a corporate setting.
- **Technical Skills:** Proficiency in MS Office Suite (Word, Excel, PowerPoint) and familiarity with office management software and tools.
- **Personality Traits:**
- Confident in communication and decision-making.
- Hardworking, with a proactive approach to responsibilities and challenges.
- **Soft Skills:**
- Strong attention to detail, ensuring accuracy and quality of work.
- Excellent critical thinking and problem-solving abilities.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- **Additional Skills:**
- Strong organizational skills and ability to prioritize tasks effectively.
- A collaborative mindset and willingness to work as part of a team.
#### Benefits
- Profit sharing opportunities
- Retirement plan contributions
- Company transportation for commuting convenience
#### Working Environment
At Phoenix Petroleum Philippines, we are committed to pursuing excellence in every endeavor. We set a high standard for achievement and expect our team to embody this commitment in their daily activities. We foster a collaborative environment where hard work and dedication are rewarded, and every member contributes to the success of our mission.
#### Application Deadline
Interested candidates are encouraged to apply by **September 19, 2024**. We look forward to welcoming a committed individual to our team who shares our vision for excellence.
#### Equal Opportunity Statement
Phoenix Petroleum Philippines is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
