Administrative Assistant

QUALIFICATIONS:* Graduate of any bachelors degree course* Must have 3 years of experience in HR Administrative Support, Office management and reports, scheduling appointments and meeting etc.* Must be open to work in Alabang and BGC Taguig* Dayshift schedule* Full time onsite work * Can start ASAPRESPONSIBILITIES:GENERAL ADMINISTRATIVE SUPPORT:oHandle office tasks such as filing, generating reports, and setting up for meetingsoManage assigned testers and office correspondence, including emails, phone calls, and mail, ensuring prompt communicationoMaintain a clean and organized office environmentoEnsure that testers follow proper office decorum and office attire requirementsSCHEDULE MANAGEMENT:oManage team calendars by scheduling appointments, meetings, and events between testers and organic employeesoCoordinate conference calls and meetings, both virtual and in-person.oOrganize and prepare for meetings, including drafting agendas, sending reminders, and arranging meeting spaces or virtual setups and minutes.DOCUMENT PREPARATION AND MANAGEMENT:oPrepare reports, presentations, and correspondence in a timely manner.oDraft, format, and proofread documents such as memos, letters, and emails.oMaintain and update company records, databases, and filing systems (electronic and physical).oCoordinate office services such as maintenance, catering, and deliveries.oValidation/Quota monitoring per tester vs test execution results vs files shared by organic team leads.TEAM SUPPORT:oSupport department processes such as maintaining employee records, scheduling interviews, and coordinating onboarding for new hires, when neededoAssist in organizing team-building activities and employee events, if anyoAddress inquiries and provide general support to office staffoCheck attendance records and validate billing details oFollow handling of vault- and test devices-related processes and ensure secrecy of confidential information