Join the Team That's Changing the Game – Smartsourcing's 4-Time Best Company to Work For Hi! We're Smartsourcing, and we're looking for an Administrative and Marketing Support Specialist to join our team full-time, on-site. This is your chance to experience a work culture where growth, innovation, and authenticity are not just buzzwords—they're how we do things every day.
Where??? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu or JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuWe are seeking a proactive and organized Administrative and Marketing Support Specialist to assist with daily operations, financial administration, and digital marketing efforts. This role is perfect for someone with experience supporting small businesses and a knack for managing both administrative and marketing tasks. If you are detail-oriented, tech-savvy, and a great communicator, we'd love to have you on our team!
Key Responsibilities Administrative Support: Oversee onboarding for new sub-contractors, including forms, agreements, email setups, and folder organization. Manage client and partner documentation, including templates and Docusign processes. Organize and maintain digital filing systems. Financial Administration: Create and send monthly invoices in Xero, and follow up on outstanding payments. Handle bill payments, including Super, PAYG, and BAS obligations. Collaborate with external bookkeepers to ensure accurate financial records. Set up and manage invoice and payment tracking spreadsheets. Calendar and Meeting Management: Own and update the team calendar, ensuring meetings are scheduled efficiently. Coordinate meetings for co-founders with new clients or partners. Digital Marketing: Draft and upload blog posts to the website (SquareSpace) in alignment with brand tone, with final approval from the co-founders. Schedule and upload social media posts across LinkedIn, Instagram, and Facebook using provided templates and calendars. Manage communications and engagement on social platforms. CRM Management: Set up and manage the company's CRM system for efficient client and partner communication. Must-Have Qualifications Proven experience supporting small businesses, including administrative tasks and financial operations. Familiarity with social media and digital marketing tools and platforms. Proficiency in CRM systems and tools like Xero and SquareSpace. Strong organizational and time-management skills, with attention to detail. A responsive, friendly demeanor that reflects our brand values. Excellent communication skills, both written and verbal. Step Into the Smartsourcing Experience ?? Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title—it's a testament to our commitment to making Smartsourcing an incredible place to build a career. Why You'll Love Working Here At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:
?? Fixed weekends off ?? 5-day Christmas Leave ????? HMO coverage for you and your dependent/s from Day 1 of employment ?? Group life insurance from Day 1 of employment ?? Free lunch + soft breakfast every day ? Free coffee every day (latte, americano, or cappuccino) made by our in-house barista ???? For the night shifters, additional NIGHT DIFF + COLA ?? Sports wellness clubs including hiking and free-diving ??? Subsidised gym membership at Anytime Fitness ?? Engagement bonuses ?? Over-the-top monthly, quarterly, and annual performance bonuses ?? Exclusive discounts in selected restaurants and merchants ?? Themed BFFs, monthly knockoffs, summer parties ??????? Community give-back programs and personal development workshops And so much more! Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.