**Job Title **:Admin Support Specialist (VA)
**Responsibilities**:
- Maintaining and updating the Practice Management system with client details and assisting in the management of firm workflow
- Preparing various client communications including engagement letters
- Managing client ASIC obligations which can include, company incorporations, preparation of ASIC documents, and business entity set up and registration
- Preparation of group structure diagrams
- Collating and preparing financial pack requests, including preparing the e-signing bundle to be sent to the client
- Client invoicing and processing of WIP requests
- Superannuation administration, which can include Class reports, document collation, preparing draft and final packs for super funds
**Job Qualifications**:
- Minimum 2 years of experience in administrative/ secretarial role supporting management in their company communications, calendar schedules, and business letters
- Proficient use of Microsoft Office, in particular Outlook, Word and Excel
- Exceptional attention to detail and high level of accuracy
- Ability to work autonomously and use initiative to prioritise workloads
- Able to manage expectations and deliver on time
- Enthusiastic, dedicated with a team orientated approach
- Able to work through issues and be an effective problem solver
- Excellent verbal and written communication skills
- Exceptional organisational skills
- Ability to maintain strict confidentiality
**Work Schedule**:
- 7am to 4pm
**Work Arrangement**:
- Hybrid (work in D&V office is voluntary or only if the client or manager in charge requires)
**Why Join D&V Philippines?
**
- Competitive Market - Rate Salaries
- Non taxable allowances
- HMO on Day 1
- HMO coverage of dependents
- Tenure Recognition Program
- Performance Bonus
- Accumulated Leave Credits
- Specialized training opportunities
- CPD training assistance program
- Overseas Travel opportunities
- Work Life Balance
- Year Round People Activities
- Other Employee Perks
**Benefits**:
- Additional leave
- Health insurance
- Life insurance
- Opportunities for promotion
- Promotion to permanent employee
Schedule:
- 8 hour shift
Supplemental pay types:
- 13th month salary
- Performance bonus
Ability to commute/relocate:
- Makati City: Reliably commute or planning to relocate before starting work (required)
**Experience**:
- Administrative Support: 1 year (required)