Position: Administrative Officer (QC Office)
Job Description:
- The Administrative Officer will provide essential administrative and clerical support to ensure the efficient operation of the QC office. This role includes supporting managers and employees, handling day-to-day office requirements, and ensuring smooth coordination across various administrative functions.
Key Responsibilities: Office Management: Maintain the office environment, order supplies, organize office space, and ensure equipment is functioning properly.Inventory and manage fixed assets, such as computers, CPUs, keyboards, and other equipment.Communications: Handle parcel pick-up and deliveryCoordinate with the warehouse and manage group chat/email communications.Distribute correspondence to relevant staff members.Scheduling & Coordination: Schedule meetings and make necessary arrangements for office-related matters.Assist in organizing company events, meetings, and conferences.Documentation & Record Keeping: Prepare and edit documents, reports, and presentations. Maintain filing systems, both electronic and physical.Keep records of financial transactions, office expenditures, and employee attendance.Data Entry & Onboarding: Accurately input attendance and other data into spreadsheets.
Conduct data entry and orientation for new hire employees using the biometric system.
Customer Service: Greet visitors, handle inquiries, and provide necessary information.Project Assistance: Support special projects as assigned by management, ensuring timely and accurate completion. Other Duties: Set up and troubleshoot basic computer systems for new employees.Manage utility staff and assist in expense orientation for new Field Sales Agents.Handle tasks such as buying food for meetings when required. Qualifications: High school diploma or equivalent. An associate's or bachelor's degree in a relevant field is a plus.1 year of experience in an administrative or office support role. Skills: Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).Written and verbal communication skills.Excellent organizational and multitasking abilities.Attention to detail and problem-solving skills.Customer service orientation.Basic knowledge of office equipment, such as printers and copiers.