Hi! We're Smartsourcing, looking for a Admin Executive Assistant who can work with us full-time and on-site!Where??? Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu
As a Admin Executive Assistant, your role is to provide high-level administrative and organisational support to the Executive practice including client proposals, WIP documentation, RMS maintenance, management, travel, personal and team administration, and organisation of workflow and follow-up activity.
Some of the things we expect you to do are to: Administrative and organisational support including: Capability statements/preparation of proposals Long list/shortlists / WIP CRM Management and data entry Arranging and confirming interviews/appointments with candidates andclients• Managing expenses and credit card reconciliation Managing emails and telephone calls Coordinate travel as required Coordinating meetings and appointments both internally and externally including event and conference registration Prepare, review, and edit correspondence, reports, proposals/capabilities, longlists/shortlists and other presentations Administration of business development strategy including registering of candidates, contacts, and organisations on Bullhorn Preparing and submitting tenders Arrange client/candidate interviews Liaise with internal and external stakeholders for meeting/event coordination, company initiatives and follow-up activities• Improve system and process efficiencies. Issues resolution, including IT and Telecommunications queries for the Executive Search team, as well as Set CVs through Colvill Banks Ad hoc Projects and personal administration as required We would need you to be or have the following: proficiency with Microsoft Office - (especially PowerPoint) 2-3 years experience as an Executive Assistance Canva, pdf creator + understanding of high quality graphics in presentations Proofreading and editing proposals and other documentation Attention to detail – with documentation as well as diary management and meeting confirmations Be a part of the Smartsourcing crew ??! Smartsourcing was born with the purpose of changing people's lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.
Here's why we think you'd love working at Smartsourcing… At Smartsourcing, we're all about fostering a positive work environment for you. We're always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.
We're proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.
Some of our company perks include: ?? Above-industry salary package ?? Day Shift ?? Fixed weekends off ????? HMO coverage for you and your dependent/s from day one ?? Free lunch every day ? Free coffee every day (latte, americano, or cappuccino) made by our in-house barista ?? Sports wellness clubs including free-diving ??? Subsidized gym membership at Anytime Fitness ?? Travel opportunities to Australia ?? Exclusive discounts in selected restaurants and merchants And so much more!