Admin/Documentation Office Staff

ABLE TO START IMMEDIATELY

We are looking for full-time Office Staff.
?You will be responsible for day-to-day customer handling, interviewing, scheduling, and monitoring.
? Monitor Interviews of applicants
? Review and update of controlled documents;
? Create, review, edit, and format documents, including standard operating procedures (SOPs), work instructions, manuals, forms, templates, and reports, ensuring accuracy, clarity, and compliance with established guidelines and standards.
? Guiding applicants for directions and fastest processing mechanisms.
? Chatting and calling candidates on time from the social media applicants.
? Reporting and updating of daily applicants status and phases.
? Updating google sheets and following up.
? Handling documentations.
? Outline a long-term storage strategy
? Adhere to regulatory requirements
? Work with colleagues to ensure consistency of documentation practice across the company
? Provide training and support to employees on documentation processes, systems, and tools, ensuring that staff members understand document requirements, procedures, and best practices for creating and managing documentation.
? Assist with both internal and external audits
? Ensure documentation integrity
? Control access to documents
? Establish document retrieval systems and procedures to facilitate easy access, retrieval, and distribution of documents, ensuring that authorized personnel can locate and retrieve documents quickly and efficiently as needed.
? Identify opportunities for process improvements, automation, and efficiency gains in documentation processes, systems, and workflows, and implement solutions to enhance productivity, accuracy, and compliance.