To provide efficient administrative support that ensures the smooth operation of the organization.
The Administrative Assistant will manage office tasks, coordinate activities, and serve as a central point of contact for internal and external communications.
Key Result Areas
1.
Administrative Support
Perform general office duties, including answering phone calls, managing emails, and maintaining files and records.
Prepare, format, and distribute memos, correspondence, reports, and other necessary documents.
2.
Scheduling and Coordination
Organize and schedule appointments, meetings, and events, ensuring all logistical arrangements are completed.
Coordinate travel arrangements, including booking transportation and accommodations, for staff and executives.
3.
Data Management
Maintain accurate and up-to-date databases, spreadsheets, and records.
Input data into organizational systems, ensuring proper documentation and filing.
4.
Communication
Serve as a primary point of contact for internal and external stakeholders, addressing inquiries and directing them appropriately.
Facilitate effective communication between departments to streamline workflow and collaboration.
5.
Office Management
Manage office supplies inventory, ensuring sufficient stock levels and timely replenishment.
Assist in maintaining office equipment and coordinating repairs or troubleshooting issues as required.
6.
Special Tasks and Liaison Responsibilities
Act as a liaison between departments to foster collaboration and enhance inter-departmental communication.
Process and manage business permit renewals, ensuring compliance with local regulations and meeting deadlines.
Job Specification
Education:
College diploma or equivalent required; a bachelor's degree in business management or a related field is preferred.
Experience:
1–3 years of experience in an administrative role, preferred.
Skills and Qualifications:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Exceptional organizational skills, with the ability to handle multiple priorities effectively.
Strong written and verbal communication skills.
Keen attention to detail and excellent problem-solving abilities.
Capability to work both independently and collaboratively within a team environment.