Accounting & Admin Supervisor is responsible for overseeing the company's basic accounting processes (AP, AR, Invoicing, etc.) and administrative tasks.
Job Description:
ACCOUNTING
Manage accounts receivable and accounts payable
Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained.
Create and manage a systematic filing system
Prepare documents for the company Accountant or for Internal Auditors
Compile data for income tax returns
Verify or reconcile bank transactions, complete deposits, or issue cheques
Work directly with a 3rd party accounting and finance team to manage and disburse payroll.
ADMINISTRATIVE
Help manage the performance and daily operations of the company
Help coach and mentor the team members to meet/exceed goals set by the Company.
Help conduct regularization, quarterly, and annual performance reviews of team members.
Help address performance issues effectively and work on Performance Improvement Plans.
Assist in writing and administering disciplinary action reports, memos, Notice-to-Explain, and Notice-of- Decision following Company policy.
Help develop and manage tactical sourcing and recruitment strategies.
Serve as subject matter expert and primary point of contact for employees on all things HR.
Implement, disseminate, and monitor company policies, programs, and procedures.
Administer disciplinary actions and research complex employee issues to determine the best outcome for a given situation.
Continually assess employee engagement and morale, working with leaders to develop initiatives to ensure the workplace culture exemplifies the company's core values and that employees are retained and kept motivated.
Act as a trusted business partner to managers and business owners, advising upper management on matters that include (but are not limited to) disciplinary and grievance procedures, employment law and policies, recruitment, compensation, benefits, training and development.
Participate and contribute to performance discussions, meetings, and strategic planning with top management.
Oversee recording and maintenance of confidential employee information such as personal data, compensation packages, performance reviews, and disciplinary actions.
Organize and coordinate administrative duties and office procedures.
Qualifications:
Excellent communication skills, both written and verbal
A thorough approach to tackling problems and the ability to work methodically
Time management and the ability to priorities their workload and meet deadlines
The ability to work as part of a team
Meticulous attention to detail
An interest in and understanding of business and finance
Exceptional customer service skills