Admin & Accounting Staff

Job ResponsibilitiesPrepares journal entries and necessary book adjustments and accruals.Prepares, compiles, and submits Financial Statement Balance Sheet.Prepares Cash Flow for the Month.Acts as petty cash custodian.Receives and collects payment from clients for sales.Receives and accepts approved original requests/billings.Checks and reviews invoices to ensure accuracy of amounts and completeness of supporting documents (Purchase order, delivery receipt, project endorsement, certificate of completion, etc.) prior to processing for payment.Prepares budget monitoring form and attaches it to the Check Voucher (CV).Prepares Check Voucher (CV) and encodes disbursement with the accounting entry.Prepares checks and attaches them to the CV.Controls and monitors the safekeeping of all check vouchers and related documents.Ensures compliance with all government permits and dues (Bureau of Fire, City Hall, BIR, Phil Health, Pag-ibig, and Social Security System).Secondary Duties: AdministrativePrepares incoming and outgoing inventory of the stockroom.Maintains buffer stock level (good for 3 months) of all supplies (office, building, transport, and housekeeping).Prepares requests for replenishment of stocks to avoid unscheduled purchases using petty cash fund.Maintains a full inventory of all branch company assets.Prepares timekeeping summary for both direct and outsourced employees.Monitors attendance of employees.Coordinates closely with the HR Department on employee issues and concerns.Other DutiesPerforms other tasks and functions as may be assigned by the Management.

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