**Reports To: Accounting Manager**
**DEPARTMENT: Accounting and Finance**
**Brief Description**
The Accounts Payable Staff is responsible in ensuring accurate and timely encoding of bills and related bill payments for Inventories.
The role also includes coordination with the Financial Reporting team for summarizing transactions and balances of assigned accounts and substantiation of encoded transactions.
**DUTIES AND RESPONSIBILITIES**
The Accounts Payable Staff should:
- Coordinate with Purchasing department for inventory purchase orders
- Secure all supporting documents for inventory costs from suppliers.
Ensure all supporting documents are filed completely.
- Validate supporting documents by performing 2-way or 3-way matching procedures for all inventory purchases
- Review approval of purchase requests based on purchasing policies and authorization matrix
- Communicate any concerns regarding forwarded purchase requests to Merchandising Manager and help recommend actions to be taken for resolution
- Prepare check vouchers for bill transactions
- Prepare a schedule of purchases for check preparation based on bill due dates
- Process release of cash or check payments to suppliers
- Ensure payment of payables as they fall due
- Coordinate with suppliers in reconciling accounts payable ledgers
- Encode bills, bill payments, bill credits, and vendor prepayments
- Prepare entries to adjust accounts payable balance as necessary
- Coordinate with suppliers to ensure inventory costs are updated.
- Ensure accuracy of withholding taxes and VAT and coordinate with Tax team for reconciliation of book balances and returns
- Coordinate with the Financial reporting team for preparation of accounts payable aging and update for any payments and additional payables.
- Monitor check issued by release dates and clearing dates
- Attend in annual inventory count
**QUALIFICATION**
- Graduate of any Bachelors Degree in Accountancy or BS BA major in Finance Management
- CPA License is a plus but not required
- With 2-5 years of experience in accounts payables, inventory, or general accounting
- Required skills: Netsuite, MS Offices
- Strong attention to detail, organized and can manage to multi-task and work under pressure
- Eagerness to learn, strong commitment, accountability, and motivation at work
**SKILLS AND QUALITIES**
Communication & Interpersonal Skills
Accounting staff are required to communicate and coordinate with other departments to provide responses to their queries and concerns or to request relevant financial information from them necessary to complete and accurate financial reporting
Report Writing Skills
The Accounting staff shall be responsible for preparing accounting reports and schedules to summarize results of operations and outstanding account balances that are concise and easy to understand.
Analytical and Problem-solving skills
Accounting involves analyzing transactions and events that give rise to the transactions in order to be able to perform appropriate judgment on the proper recording and reporting of those transactions.
Project Management Skills
Good project management skills would be helpful to organize and complete multiple tasks assigned.
Arithmetic skills
Accounting involves a lot of computation and formulas.
All accounting staff shall be able to understand, interpret and create formulas necessary to come up with financial figures.
Computer Skills
All recording and reporting processes are done through the Company's accounting information system, Microsoft and Google programs.
Accounting staff shall have at least basic knowledge on how to navigate within the accounting information system, and use of Microsoft and Google programs.
**Job Types**: Full-time, Permanent
Pay: Php15,000.00 - Php20,000.00 per month
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Manila: Reliably commute or planning to relocate before starting work (required)