Hybrid (8day RTO/month)
• Minimum of 3 year of work experience relevant experience
Duty 1: Invoice/Expense Processing
Enters approved expense claims / good invoices submitted to the database in Accounting SystemPerforms data validation/ verification to achieve SOP on data consistencyValidates and checks purchase order requirements for correctness and applicability (2-way, 3-way, 4-way match)Validate approval, completeness and correctness of invoice details and encodes into systemAnalyze and provides input for exception items during invoice matchingMatches off aged unvouchered purchase orders as instructed by the counterpartsImplement the non standard corrective actions ( analyze and correct specific resolved line item, apply credit note or debit note approved, etc. ) based on the resolution provided on invoice processing of Escalated/ Resolved aged itemsPerform AIM -Automatic Invoice Matching ProcessAnalyzes gathered information & data using descriptive analytics (basic mathematics & comparative analysis)- Download exception reports for AIMS Success Rate Report and Manual Interface Issue.Analyzes gathered information & data using diagnostic analytics (root cause analysis, gap analysis) - Creates Failure Analysis reports (Watchout List)
Duty 2: Issue/Exception Items Resolution
Researches, investigates and gather information to clear disputed invoicesCreates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed; issue credit note or debit note to correct the discrepancies.(Validates developed system/tool.
Duty 2: Issue/Exception Items Resolution
Researches, investigates and gather information to clear disputed invoicesCreates follow up chasers to convince and influence Buyers, BU Approvers per Delegation of Authority, Site Finance, Suppliers, CVDH to accept and approve variances analyzed; issue credit note or debit note to correct the discrepancies.(Validates developed system/toolAnalyzes and evaluates progress of measures and provides recommendations.Communicates issues/concerns regarding disputes encountered by compiling all pertinent details in Share Point - With Issues Control SheetReviews and analyzes requirements and approvals needed. Provides recommendationsProvides Internal Control Inputs and progress of items highlighted/raisedPerforms SOA ReconciliationsReviews and analyzes dispute requirements/change request and seeks clarification as neededFormulates alternative solutions on issues encounteredSecures commitment on critical deliverables from different stakeholders such as buyer, vendor, site finance heads and approver for issuance of credit/debit note to offset, approval of variance to pay, etc.
Duty 3: Reports, Reconciliation and Month end Closing activities
Analyze sources of discrepancies and resolves Quick Invoices rejected invoices . Resolve aged items of other AP reportsEMR Quick Invoice Validation Program JFIPayables InterfaceInvoice ValidationPayables Accounting ProcessOn-hold ReportUnvouchered ReportPrepares Accounts Payable Reports (AP Open Items, etc) and send to counterpartsTroubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errorsTroubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)Clears the dashboard, analyzes and resolves differences between subledger and ledgerReconciles SOA items, requests copies of missing invoices, settles reconciling items recommend appropriate entries to postResolves intercompany imbalances, prepare and propose journal adjustments to fix.
Duty 3: Reports, Reconciliation and Month end Closing activities
Analyze sources of discrepancies and resolves Quick Invoices rejected invoices . Resolve aged items of other AP reportsEMR Quick Invoice Validation Program JFIPayables InterfaceInvoice ValidationPayables Accounting ProcessOn-hold ReportUnvouchered ReportPrepares Accounts Payable Reports (AP Open Items, etc) and send to counterpartsTroubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errorsTroubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)Clears the dashboard, analyzes and resolves differences between subledger and ledgerReconciles SOA items, requests copies of missing invoices, settles reconciling items recommend appropriate entries to postResolves intercompany imbalances, prepare and propose journal adjustments to fixSends balance confirmation to intercompany vendorsReconciles statement balances vs ledger, provides invoice status and settles reconciling items to trade vendors
Duty 4: Release of on Hold items/Resolve Invoice with Issue
Analyze and recommends ways to reduce errorsDecides and approves whether an exception item can be released.Provides Internal Control Inputs and reviews progress of items highlighted/raisedPerforms risk analysis ; Implements approved recommendation on risk analysis resultsTroubleshoot and fix minor problems related to hold issues with the system. Such as --- minor issues, typo errors, simple coding errorsTroubleshoots and fixes major problems related to hold issues with the system. (Logical, system, database errors and changes)Clears dashboard (on hold part)Coordinates issues with 3rd party vendor and back to buyerCoordinate with buyers/vendors to educate proper handling of disputes identified.Coordinate with experts and top management for confirmation and support to their team on proper handling of disputes identified.Analyze sources of discrepancies and resolves
Duty 5: Team Support and Development
Provides work direction and guidance to assigned processor.Assist the Team Lead