Job description
Responsibilities
Act as the point of contact between the manager and internal/external clients
Performing basic office tasks, such as filing, data entry, answering phones, processing the mail, etc.
Providing support to the Accounting Department.
Processing transactions, issuing checks, and updating ledgers, budgets, etc.
Preparing financial reports.
Assisting with audits, fact checks, and resolving discrepancies
Familiarity with basic accounting principles.
Processing payments and documents such as invoices, employee reimbursements, and financial statements.
Reconciling invoices and identifying discrepancies.
Participating in monthly, quarterly, and annual audits.
Drafting and editing financial presentations.
Tracking expenses and evaluating budgets.
Posting financial data to accounts.
Maintaining and improving the organization's bookkeeping process.
Ensuring payments, amounts and records are correct.
Recording and filing financial transactions into internal databases.
Controlling credit and chasing debt.
Invoice processing and filing.
Processing expense requests for the accountant to approve.
Bank reconciliation.
Updating and maintaining procedural documentation.
Prepare bank deposits
Process reimbursement forms
Check spreadsheets for accuracy
Issue invoices to customers and external partners, as needed
Review and file payroll document
Participate in quarterly and annual audits
Screen and direct phone calls and distribute correspondence
Handle requests and queries appropriately
Manage diary and schedule meetings and appointments
Source office supplies
Produce reports, presentations and briefs
Devise and maintain office filing system
Handling requests and queries appropriately
Organizing and planning meetings
Taking notes and writing minutes during meetings
Conducting or preparing any research that the reporting manager may require
Run errands as requested
Reporting to senior management and performing secretarial and administrative duties.
Typing, formatting, and editing reports, documents, and presentations.
Entering data, maintaining databases, and keeping records.
Liaising with internal departments, answering calls, and making travel arrangements.
Scheduling appointments, maintaining an events calendar, and sending reminders.
Copying, scanning, and faxing documents, as well as taking notes.
Preparing facilities for scheduled events and arranging refreshments, if required.
Observing best business practices and etiquette.
Reconcile accounts payable and receivable
Ensure timely bank payments
Assist with and act as the primary point-of-contact for auditor requests
Handle sensitive information in a confidential manner
Ensure compliance with applicable standards, rules, regulations, and systems of internal control
Aid in the implementation of new accounting policies, standards, and guidelines
Requirements
Proven work experience as a Personal Assistant and/or accounting assistant
Knowledge of office management systems and procedures
MS Office and English proficiency
Outstanding organizational and time management skills
Can drive motorcycle
Up-to-date with latest office gadgets and applications
Ability to multitask and prioritize daily workload
Excellent verbal and written communications skills
Discretion and confidentiality
PA diploma or certification would be considered an advantage
Extensive experience in creating documents and spreadsheets, using office software such as MS Word, Excel, and PowerPoint.
