JOB SPECIFICATIONS
A. Education
Graduate of a business-related course
B. Experience
2 – 3 years of experience in Accounting or in a similar or subordinate job.
C. Special skill
AccountancyAverage proficiency in MS Office Applications (Word, Excel, and PowerPoint).
D. Others
Organizational skillAverage proficiency in spoken and written English.Experience in insurance industry is an advantage RESPONSIBILITIES
Daily
Collate all projected collectible commissions based on premiums paidPrepare daily transactions – check payments, bank recon, cash position, etc.Monitor closely accounts receivable and payablesOther general bookkeeping / accounting functions, including maintenance of
general ledger
Weekly
Prepare cash positionPrepare payables for the week, projection for commissions due for the week
Semi-monthly
PayrollSSS, Philhealth, Pag-ibig contributions / loan amortization, BIR (VAT and
withholding tax)
3. Bring to the attention of management, finance issues and concerns that need
immediate attention or inform management of admin issues that are of major
concern
4. Suggest and / or recommend any action plan for any encountered incident
report on finances
Monthly / Quarterly / Annually
1. Prepare financial statements for the month/ quarter/ year, comparative to
previous month, compared to previous year
2. Summary of accounts receivables as of month/ quarter/ year end
3. Summary of accounts payables as of month/ quarter/ year end
4. And other reports that maybe required by the president
5. Financial Statements (FS) monthly emailed to management
income from January to current month vs. expense for the same periodincome to be divided in 3 categories (new business, renewals, inclusions) Preparation of yearly budget (draft should be submitted midyear)Listing of all advances from Broker 2Submission on Peachtree and all potential reports that it can generateList all lapsed accountsSubmit target goals in terms of finance figuresSubmit projections (monthly) – income and expenseFamiliarize all tasks of your subordinates.Act as team leader of the department.Ensure that you can take on and accomplish all the tasks and duties of your
subordinates when the need arises.
15. Support, train and guide your subordinates to improve their work practices and
output
16. Other work related task that may assigned from time to time.
CHAIRMAN PERSONAL ACCOUNTING
1. Monitoring of RAR & GHR credit cards indicating: (Bpi Express Credit Card, Citibank
Premier Miles, EZpay,Eastwest bank,BDO Peso & Dollar, HSBC, RCBC & Go Mastercard).
a) how much is the total outstanding balance
b) how much is the minimum payment
c) how much was previously paid-(last month)
d) date when it was paid
e) how much is the remaining balance.
f) Analyze the amount charged to the credit cards. If for office expenses, these will be
reimbursed to him & deposit to his current account.
g) Go Mastercard and BDO VISA (USD) & others-Analyze the travel premiums
charged
against his credit card if these are already collected and deposited to Broker 2-peso
amount & to our Dollar account for the Dollar collection. Upon receipt of the billing,
all the deposit slips, bank statements for the deposit and other supporting
documents will be attached to the billing, and prepare the check voucher with the
corresponding checks for approval. Payment to the bank will follow.
2.Handling, Managing of RAR and GHR Finances on a daily basis
a. ATM withdrawals
b. Funds transfer with the approved request from RAR to GHR account as indicated in
her request.
c. Deposits, reimbursements, fund transfers, advances
d. Payables for the month-credit cards