BASIC PURPOSE
The Accounting Specialist is responsible for the timely and accurate submission of Fund Request and Statement of Accounts of certain critical principals, particularly those with peculiarities and reporting requirements.
The position is responsible for booking charges for Agency Fees, Joining Fees and other miscellaneous charges according to the agreed fees stipulated in the Manning Agreement.
The job includes coordination with the principals and other departments to ensure accuracy and completeness of the charges to be billed.
The position is responsible for the preparation of analysis of accounts (lumpsum analysis, cost-analysis) for their respective principals to ensure that the actual costs are within the budget.
The Accounting Specialist - Accounts Receivable must follow the set guidelines for each of the customers to ensure customer satisfaction and achievement of the departments goals and objectives.
Also performs other functions or participates in ad hoc projects as may be assigned.
BUSINESS PROCESS
Resource Management
Performs activities to ensure that section expenses are in accordance with approved budget.
Ensure accurate and timely preparation/submission of Statement of Accounts and transmission of fund request to the principals.
Prepare monthly reports as required by the principal according to their prescribed format/template.
Timely finalization of statement of account for vessel sold.
Timely reconciliation of subsidiary ledger against general ledger
Ensure completeness and accuracy of inputted entries of other sections by checking edit list versus billing system.
Reconcile computer generated Accounts Receivable transactions per vessel (Statement of Account) versus total subsidiary ledger and prepare necessary reclassification journal entries.
Reply promptly to daily communications/queries.
Prepare monthly working paper and journalize the agency fee, joining crew expense, postage and photocopy charges, others per principal.
Collate the complete supporting documents as attachment in Statement of Account.
Monthly Aging of outstanding accounts of principal. Weekly follow ups of outstanding receivables.
QUALIFICATIONS, SKILLS AND PERSONAL ATTRIBUTES
Education
Graduate of any business course
Preferably Accounting graduate
Experience
With 3-5 years of experience in the same function or department
Knowledge and Skills
Proficient in the use of Microsoft applications (Advanced Excel, Word, PowerPoint)
Proficient in the use of in-house systems (Connect, Vinta, Microsoft Nav & Emails)
Problem solving and Analytical skills.
Good in oral and written communications
